Asset Rights and Source Manager

Job Description Summary

#LI-Hybrid
Location: Mexico City, Insurgentes
Relocation Support: This role is based in Mexico City, Insurgentes. Novartis is unable to offer relocation support: please only apply if accessible.

Reimagining Medicine Starts With Our People

The Asset Rights and Source Manager will help strengthen and scale our content operations capabilities. In this role, you will be responsible for ensuring that creative source files, asset rights documentation, contracts, and related materials are accurately collected, managed, stored, and governed across our marketing ecosystem.
You will collaborate closely with creative agencies, content operations teams, legal, compliance, and business stakeholders to establish efficient, compliant, and scalable processes that enable the effective use and reuse of marketing assets. This is an exciting opportunity for a professional who enjoys combining operational excellence, stakeholder collaboration, and governance expertise to drive meaningful business impact.
The ideal candidate is highly organized, proactive, and passionate about building processes that improve efficiency, reduce risk, and maximize the value of creative content across the enterprise.

 

Job Description

Key Responsibilities

• Lead the collection, management, and governance of creative source files and asset rights documentation across marketing and content operations activities.
• Partner with Agencies of Record (AORs) and internal stakeholders to ensure source file packages are uploaded accurately and on time into Digital Asset Management (DAM) platforms.
• Develop, document, and continuously improve processes related to source file acquisition, storage, asset rights management, and compliance tracking.
• Ensure contracts, licenses, release forms, consent documentation, and other rights-related materials are appropriately stored and maintained.
• Collaborate with Legal, Compliance, Procurement, and Content Operations teams to ensure asset rights processes align with regulatory and organizational requirements.
• Monitor agency compliance with source file and rights management requirements and provide reporting on performance, risks, and improvement opportunities.
• Analyze asset usage rights and licensing information to support content reuse and maximize the value of existing assets.
• Maintain accurate records and documentation to support audit readiness and risk mitigation efforts.
• Partner with Content Enablement teams to identify opportunities for DAM enhancements, process automation, and operational efficiencies.
• Build strong relationships with agency partners and internal stakeholders to gather feedback and implement continuous improvements.
• Serve as a trusted subject matter resource on asset rights, source file management, and content governance best practices.

Essential Requirements

• Bachelor's degree in Business, Communications, Marketing, Legal Studies, Information Management, or a related field, or equivalent professional experience.
• 5+ years of experience in asset rights management, content operations, creative operations, digital asset management, agency operations, marketing production, or a related field.
• Strong understanding of asset rights, licensing, usage rights, release forms, contracts, and source file management processes.
• Experience working with creative agencies and managing relationships across multiple stakeholders.
• Hands-on experience with Digital Asset Management (DAM) platforms and content governance processes.
• Demonstrated ability to develop and improve operational processes, standards, and governance practices.
• Strong analytical skills with the ability to identify risks, trends, and opportunities for optimization.
• Excellent organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
• Strong communication and stakeholder management capabilities, with the ability to influence and collaborate across cross-functional teams.
• Experience partnering with Legal, Compliance, Procurement, or related functions to ensure compliant content and asset management practices.
• Proven ability to work effectively in a matrixed, fast-paced, and evolving environment.
• Fluency in English required.

Preferred Qualifications

• Experience within pharmaceutical, healthcare, life sciences, or other highly regulated industries.
• Knowledge of creative production workflows, art buying, content supply chains, and asset procurement processes.
• Experience supporting DAM implementations, enhancements, or content transformation initiatives.
• Familiarity with metadata management, content lifecycle governance, and digital content operations best practices.

Commitment to Diversity & Inclusion
Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and accommodation

Novartis is committed to work with and provide reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Novartis tiene el compromiso de trabajar y proporcionar adaptaciones razonables para personas con discapacidad. Si, debido a una condición médica o discapacidad, necesita una adaptación razonable para cualquier parte del proceso de contratación, o para desempeñar las funciones esenciales de un puesto, envíe un correo electrónico a [email protected] y permítanos conocer la naturaleza de su solicitud y su información de contacto. Incluya el número de posición en su mensaje.

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture  

 Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards   

 

Skills Desired

Analytical Thinking, Brand Awareness, Business Analytics, Cross-Functional Collaboration, Digital Marketing, Media Campaigns, Project Management, Project Planning, Sales, Stakeholder Engagement, Stakeholder Management, Waterfall Model