- Salary
- $47k – $63k/yr
- Location
- Orange County, CA, US
- Type
- Full-time
- Source
- GovernmentJobs
Description
RECORDABLE DOCUMENTS EXAMINER TRAINEE
Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.
OPEN TO THE PUBLIC
This recruitment will establish an open eligible list that will be used to fill current and future Recordable Documents Examiner Trainee positions. The eligible list established may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.
DEADLINE TO APPLY
This recruitment will be open for a minimum of five (5) business days and will close on Monday September 21, 2026, at 11:59 P.M. (PST).
CLERK-RECORDER
The Clerk-Recorder Department is responsible for issuing, handling, and safeguarding a variety of public records, including property records, marriage licenses, and birth and death certificates. They are also in charge of overseeing the Orange County Archives, which is the main repository for historical property documents and vital records.
Click here for more information on the Clerk-Recorder.
Click here for more information on the County of Orange.
THE OPPORTUNITY
The Recordable Documents Examiner Trainee is the entry level class of the Recordable Documents Examiner Series. The Recordable Documents Examiner Trainee will receive training to examine and index wide variety of documents from title companies, attorneys, and the public to determine acceptability for public recordation as well as calculate and receive fees for document recordation. The incumbent will work within the constraints of specific deadlines and time frames, examining and correctly determining recordability of documents by referring to guidelines and procedure manuals for complex or unusual documents.
MINIMUM QUALIFICATIONS AND CORE COMPETENCIES
The ideal candidate will have one (1) year of experience receiving, examining, and processing a large volume of real property or other legal or financial documents.
In addition, the ideal candidate will also have extensive experience in the following core competencies:
Technical Knowledge
- Understanding of State codes and familiarity with laws and regulations relating to recordable documents or other legal or financial documents
- Knowledge of principles, practice and legal terminology related to document recording, examining, and filing, issuing of specific official records
- Experience with the processes and practices of receiving, examining, and issuing official documents and records
- Experience in cashiering, handling payments, providing change, and automated cashiering systems
Interpersonal Skills
- Working collaboratively with team members to achieve objectives
- Thriving in a fast-paced environment with changing priorities
- Soliciting feedback and adjusting requests to fit into business improvement
Problem Solving Skills
- Identifying, evaluating, and resolving issues as they arise, using decision-making abilities and technical expertise
- Developing solutions, proposing solutions, achieving measurable results, and implementing best business practices
- Exercising discretion and some amount of independent judgment in performing job duties
- Making strategic judgments
Oral & Written Communication
- Communicating effectively and professionally both verbally and in writing with internal and external parties
- Responding courteously and efficiently to customer service requests in person, over the phone, or through email
- Generating consensus and collaborative relationships to bring about efficient and effective outcomes
MINIMUM QUALIFICATIONS
Please click here for details on the Recordable Documents Examiner Trainee classification, including the physical, mental, environmental and working conditions.
RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition.
Application Screening (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.
Online Assessment (Weighted 100%)
Applicants who meet qualifications will be invited to participate in one or more job related assessments. Applicants will be notified of their test date and access code, if applicable. Only the most qualified candidates will advance to the next step in the recruitment process or will be placed on the eligible list.
Only the most qualified candidates will advance to the next step in the recruitment process or will be placed on the eligible list.
Eligible ListOnce the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.
Based on the County's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.
REASONABLE ACCOMMODATION
The County of Orange is committed to providing reasonable accommodations to qualified individuals with disabilities. Individuals who require a reasonable accommodation during the application or selection process should notify the recruiter listed on the job posting as soon as possible. Documentation supporting the accommodation request may be required.
EMAIL NOTIFICATION
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.
FREQUENTLY ASKED QUESTIONS
Click here for additional Frequently Asked Questions.
For specific information pertaining to this recruitment, contact Sarah Correa at [email protected] or 714-834-3116.
