Food and Beverage Administrative Assistant - Seasonal - Yellowstone National Park

Overview

 

 

Live. Work. Explore. as a part of our Food & Beverage team in Yellowstone National Park!

 

 

The Administrative Assistant’s primary responsibility is to support and assist the Food & Beverage Department’s Support Office managers and trainers in their responsibilities by completing assignments as required.  This position will report directly to the Administrative Operations Manager and indirectly to the Assistant Director of Food & Beverage.

 

The Details:Position Type: SeasonalSeason Dates:December 1, 2026 - March 9, 2027 with possibility for Summer season

Salary: $20.00 per hourLocation: This position is based in Mammoth Hot SpringsSchedule: Typical schedule is 40 hours, 5 days/per week (may include weekends, evenings, and holidays)

Required: Must have valid driver's license

 

Why Yellowstone National Park?We are a welcoming community who work hard, share a real passion for the environment, and enjoy crafting memorable experiences for our guests. As part of the Xanterra Travel Collection®, we are the primary authorized concessionaire in Yellowstone, and proud stewards of the park.

 

Life in Yellowstone:

• Employee housing (dormitory-style) and on-site employee meals (cafeteria-style) provided
• Free on-site laundry facility, Wi-Fi (limited bandwidth), and utilities included
• No Wyoming state taxes deducted from your paycheck
• A fast-paced, exciting work environment with plenty of upward mobility and growth opportunities
• Meet people of all ages from all over the country and world!

Benefits:

• Employee Assistance Program
• Wellness Program
• Learning and Development Program

Perks:

• Free Yellowstone National Park pass
• Employee Recreation Program (photo contest, gear rentals, seminars, ski trips, and more)
• Access to discounted services at Yellowstone Medical Clinics operated by STGi.
• Employee discounts at local gateway communities
• 100+ miles of cross-country ski trails (both groomed and skier tracked)
• Outdoor ice skating rinks
• Retail, Lodging and Travel Discounts
• $350 Referral Bonus Program
• The adventure of a lifetime!

Responsibilities

• Support and assist the Food and Beverage Department’s Su0pport Office managers and trainers in their responsibilities by completing assignments as required• Coordinate Support Office operational needs including but not limited to; telephone coverage, departmental and guest correspondence including support staff room reservations, winter      transportation, pool vehicle coordination. Oversee office equipment usage and maintenance, mail distribution, and supply inventories.• Assist as directed with the compilation of annual rate comparables and price submittals to the National Park Service. • Assist in the CEA process as directed. Responsibilities may include obtaining bids, inserting equipment specific hyperlinks into the appropriate documents, proofing, copying etc. • Assist in the menu process by completing the following:   o Assist and develop various menu layouts and design, working closely with the current Director of Food and Beverage to ensure quality menus can be printed in the Food and Beverage office.    o Create, order and distribute Children’s Menus, Box Lunch Menus and miscellaneous menus as directed.   o Coordinate the menu paper order and finishing process with Support Services.    o Print all guest menus, table tents, beverage cards and any other menu pieces.   o Organize finished pieces for location delivery and F&B archives• Coordinate with Food and Beverage Support Staff to develop special, short-term projects requiring design, formatting of documents and spreadsheets.• Coordinator and primary contact for all Fire Fighter and search and rescue feeding. Ensures accurate and timely information is communicated from NPS Fire Cache representatives to appropriate     location contacts. Responsible for timely and accurate billing.• Coordinates guest requests and inquiries about dietary restrictions and allergies.• Provide computer technical support for F&B field management. Train and assist F&B Support Staff with personal computer software use: Microsoft Office and CloudSuite.• Create, order and distribute Children’s menus and miscellaneous menus as directed.• Coordinate laundry deliveries to each location in collaboration with the Assistant Director of Food and Beverage and Laundry management. Track nightly inventories, adjusting deliveries as needed and placing special orders with laundry.• Coordinate department vehicle maintenance with Gardiner Service Center. Maintain department carpool vehicle schedule.• Complete mileage expense reports during the opening training process for F&B support office and trainers to ensure expenses are submitted within the established schedule.• Follow Company and departmental environmental practice to minimize wasted energy and resources.• Follow Company and departmental safety practices to minimize risk to self and others.• Follow Company and departmental policies and procedures.• While all essential functions and duties cannot be possibly listed on a job description, each employee is expected to be flexible and accept additional and/or different duties as assigned at any time as directed by management. Duties listed are not restricted to the only duties expected to be performed.

Qualifications

Skills and Knowledge:

•  Ability to effectively communicate: verbally and in written form; in person, via phone and e-mail.
• Confidentiality practices
• Attention to detail, outstanding organizational skills and ability to work with numbers accurately.
• Must be flexible, able to meet deadlines, able to prioritize workload and willing to take initiative
• Ability to work cooperatively within the department and company.
• General office skills – office equipment, typing, filing, data entry etc.
• Valid driver’s license required.
• Knowledge of Company and Park policies and procedures
• Knowledge of location Food and Beverage operations helpful

Physical Requirements:

• Must be able to sit for extended periods of time, approximately 8 hours.
• Must be able to lift and carry a minimum of 50 pounds.
• Must be able to reach, bend, and stretch for extended periods of time.
• Must be able to work in a fast paced, active environment, completing detailed work in a distracting setting

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.