Procurement Coordinator

An exciting opportunity has become available for a driven and detail-oriented Procurement Coordinator to join a dynamic food manufacturing business in KZN

This is a great opportunity for a proactive procurement professional to play an important role in supporting the business through the efficient sourcing and procurement of goods and services. The successful candidate will manage purchase requisitions and orders, obtain quotations, negotiate with suppliers, track deliveries, and help maintain optimal inventory levels

The position reports to the Senior Procurement Coordinator

Accountability and Activities

Purchase Requisitions / Orders

• Generate purchase requisitions and purchase orders on the ERP system in a timely and efficient manner
• Monitor open orders and ensure they are followed up and closed off timeously
• Communicate delivery dates and times to relevant stakeholders
• Maintain an effective and accurate system for monitoring purchase orders
• Conduct daily purchase order audit trails

Inventory Management

• Review inventory levels and ensure stock is maintained in line with company requirements
• Assess stock received and escalate any discrepancies to suppliers and relevant stakeholders
• Utilise the MRP system effectively and investigate any anomalies
• Become knowledgeable in the MRP process and support its effective use

Suppliers

• Monitor supplier delivery performance against agreed lead times
• Assist with resolving supplier and creditor queries
• Support vendor onboarding and maintain relevant supplier documentation
• Coordinate with Logistics regarding the collection and delivery of goods
• Assist with cost comparisons and sourcing alternative suppliers when required
• Maintain supplier contracts and highlight contracts due for renewal
• Assist with supplier terms and conditions and SLA follow-ups

Procurement Helpdesk

• Obtain quotations, research products and source approved materials for the business
• Guide stakeholders on procurement policies and procedures
• Liaise with suppliers and assist in recommending suitable purchasing decisions

Health, Safety & Compliance and FSSC

• Maintain supplier compliance certificates and relevant documentation
• Assist with documentation required for FSSC audits
• Follow up on supplier non-conformances and provide feedback when resolved
• Assist with documentation relating to export traceability

Compliance / Administrative Support

• Assist with updating supplier scorecards and monthly departmental reporting
• Assist with updating and drafting procurement procedures
• Provide general administrative support as required

Competencies & Skills

• Action-oriented and results-driven
• Strong planning and organisational skills
• High level of integrity and professionalism
• Ability to work under pressure and meet deadlines
• Strong analytical skills and attention to detail
• Advanced computer literacy, particularly in MS Office
• Strong communication and interpersonal skills
• Ability to work effectively in a fast-paced environment
• Flexible, mature and a strong team player

Qualifications

• Degree or Diploma in Supply Chain, Procurement or a related field
• Studying towards CIPS would be advantageous
• Valid driver's licence and own vehicle

Experience

• Minimum of 3–5 years' experience in Purchasing, Procurement or Supply Chain
• Experience with procurement procedures and policies would be advantageous
• Understanding of budgets, financial reporting and forecasting
• Experience within a manufacturing or FMCG environment would be beneficial
• Knowledge of food safety and quality standards would be advantageous
• ERP system experience; Syspro knowledge would be advantageous