Project Coordinator - Jefferson Medical Group - Cherry Hill, NJ

Job Details

The Project Coordinator supports the successful execution of initiatives within a defined department or unit by coordinating activities, maintaining documentation, and assisting multidisciplinary partners throughout the project lifecycle. The role ensures day-to-day coordination and communication of project activities to support a successful outcome.

Job Description

Essential Functions:

• Initiate credentialing processes with Medical Staff Office & Payer credentialing teams
• Coordinate clinician onboarding schedules & send them to the clinicians before their start date
  • Collaborate with various teams (hiring manager, practice manager, Epic teams, Provider Relations Manager, Leadership, and others) to schedule required trainings, orientations, meetings, and more to prepare the clinician for their new role 
• Request clinician’s access to Epic & schedule their Epic training
• Serve as the photo/video session administrator - involves meeting new clinicians in person at the monthly photo/video session (Cherry Hill, NJ)
• Be the clinician’s contact for misc. questions and any access issues during first week 
• Send clinician onboarding checklist to practice managers and follow through to completion 
• Update documents used internally & externally, involving details of JMG East practices & clinicians
• Collaborate with Patient Point vendor to request announcements of onboarding clinicians and relocations for patient awareness
• Assist with clinician offboarding - involves asking teams to term clinician’s credentialing, asking Epic to term access, and sending practice manager their checklist of responsibilities.
• Collaborate with practice managers and leadership to draft letters to notify patients when a clinician is offboarding or relocating. Obtain quote from mailhouse vendor and request a PO for the job
• Order clinician lab coats from the Jefferson approved vendor
• Order clinician business cards from the Jefferson approved vendor
• Update Press Ganey (patient satisfaction survey vendor) as needed to add/remove clinicians as they onboard and offboard.  

Education and Experience Requirements:

• High School Diploma/GED required.
• Associate's Degree preferred.
• 2 years of experience handling projects or administrative work involving tight deadlines, multiple priorities, and teamwork.
• Strong judgment and problem‑solving skills with the ability to analyze information and develop solutions
• Highly organized, detail‑oriented, and results‑driven.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook.
• Ability to manage multiple priorities, work independently on tasks, and collaborate effectively in a team environment.
• Strong written and verbal communication skills, including preparing clear reports and presentations.

Salary Range

The actual hiring rate will be determined based on candidate experience, skills and qualifications. This position is not eligible for an annual incentive.

Positions posted as annual salaries reflect an estimated amount for a 1.0 Full-Time Equivalent (FTE) (i.e. 40 hour equivalent)), positions for less than 1.0 FTE will be prorated.)

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Kennedy Medical Group, Practice, PC

Primary Location Address

101 Woodcrest, Cherry Hill, New Jersey, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.