Secretary Specialist - Executive Assistant - Commissioner's Office
State of Maine (Executive Branch)
·Yesterday
- Salary
- $22 – $32
- Location
- 76 Northern Ave, Gardiner, United States of America
- Type
- Full-time
- Department
- Administration
- Closing date
- Today
- Source
- Workday
Description
If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.
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Department of Professional & Financial Regulation (and Boards) - Commissioner's Office
Job Class Code: 6586
Grade: 20/Confidential
Salary: $22.63 - $32.54/Hour
Location: Gardiner, ME (temporary; expected to move to 221 Sate Street, Augusta in 2028)
Opening Date: July 29, 2026
Closing Date: August 12, 2026
If you're an experienced executive assistant who excels at keeping leaders organized and informed, this is an opportunity to make a meaningful impact on the people of Maine.
As the Executive Assistant to the Commissioner, you'll serve as a trusted advisor and strategic partner to the Department of Professional and Financial Regulation's commissioner and senior leadership team, helping advance the department's mission of protecting Maine consumers through the licensing and regulation of professions, occupations, and financial industries.
In this highly visible role, you'll coordinate executive priorities, research and analyze complex issues, develop and improve policies and procedures, support legislative initiatives, and serve as a key point of contact for agency leadership, the Governor's Office, elected officials, stakeholders, and the public. Success in this position requires exceptional judgment, discretion, and the ability to adapt quickly as priorities evolve.
What You’ll Do
While no two days are the same, you can expect to:
Manage the Commissioner's calendar, scheduling, travel, and meeting logistics, ensuring priorities are organized and deadlines stay on track.
Serve as liaison between the Commissioner, senior leadership team, and agency staff with other state agencies and the public.
Independently compose, review or coordinate executive communications and correspondence, research complex or sensitive issues, and prepare briefing materials, reports, and responses to constituent matters received through the Governor's Office, including legislative session support.
Draft, update, and interpret department policies, procedures, and guidance
Take the initiative to recommend improvements to increase organizational efficiency, including recruitment materials and employee training resources.
Plan in-person and virtual events.
Assisting the Commissioner’s Office Records Officer with records management (retention, archival, and disposal).
Coordinates content and technical components of the agency's website in coordination with the management team to comply with state website requirements.
What You'll Bring
Experience providing executive-level administrative support and managing executive correspondence.
Strong organizational and project management skills.
Excellent written and verbal communication abilities.
Ability to research and analyze complex issues, prepare reports and briefing materials, recommend solutions, and implement process improvements.
Ability to work effectively with people from diverse backgrounds and perspectives.
Ability to adapt to changing priorities, manage competing deadlines, perform effectively under pressure, and accept feedback.
Ability to balance responsiveness to leadership direction with initiative and judgment needed to independently accomplish assigned objectives, seeking direction as needed.
Ability to interpret policies and procedures.
Curiosity, willingness to learn, and a can-do attitude.
MINIMUM QUALIFICATIONS: (Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience.)
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of the principles and practices of office processes and administrative functions to perform advanced secretarial tasks in assisting management with statewide programs and polices, and 2) the ability to use independent judgment, initiative, and decision-making on complex administrative matters. All positions in this classification assume the qualifications of: Secretary and Secretary Associate.
Preferred Qualifications
Prior experience supporting high level executives within a government or public sector entity.
Experience with of State of Maine policies and practices, including human resources and procurement.
Demonstrated experience initiating changes to improve efficiency or effectiveness of business operations. Knowledge of state government records management.
Experience researching and drafting policies, and procedures.
Proficiency with Microsoft Office, Excel, TEAMs, One Drive, and Adobe Pro, including understanding of ADA compliant formatting.
For questions, please reach out to Kristina Lunner @ [email protected]
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).
Retirement Plan – The State contributes the equivalent of 18.86% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
