Utility Administrative Assistant, Temporary Full-Time

The Village of Fox Crossing is seeking a Utility Administrative Assistant to join our team on a full-time temporary basis. In this role, you will serve as primary administrative support to the Water and Wastewater departments. ensuring smooth office management and exceptional customer service. Your energetic approach and attention to detail will help keep our department running efficiently while supporting daily clerical functions. Work is performed under the direction of the Utility Superintendent.

Position is available immediately and will serve for a period of approximately 6 to 12 weeks.

Office hours: Monday-Thursday, 6:30a - 3:30p. Friday 6:30a - 10:30a.

• Manage front desk operations: greet, assist, direct appropriately all callers and visitors in a professional manner.
• Dispatch service calls to utility field personnel.
• Perform general clerical duties such as photocopying, faxing, mailing, and maintaining organized filing systems to streamline office operations.
• Perform light office cleaning.
• Perform other related functions as required or assigned.

• High school diploma or equivalent with vocational/technical training in Accounting and Computer Courses with one to two years of office/clerical experience. Certificate or associate's degree in administrative assistant helpful.
• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) 
• Excellent phone communication skills coupled with proper phone etiquette
• Ability to handle confidential information responsibly while maintaining professionalism
• Demonstrated time management skills to prioritize tasks efficiently.
• Previous experience in administrative support or personal assistant roles is desirable
• Familiarity with filing procedures, and general clerical functions