Planning Commission Clerk (Staff Services Technician)

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If you are interested in learning more about this opportunity, the recruitment process, or need assistance with your application, please contact the Recruitment Analyst at 209-525-6330.

• Assist in coordinating the processing of land use entitlement applications and related documents;
• Maintain records to track applications and documents through various processes;
• Proof, format, label, compile and distribute referrals, reports, memos, agendas, minutes, notices, and letters;
• Post, publish, and distribute agendas and hearing notices in accordance with legal requirements;
• Monitor and maintain strict legal deadlines and when necessary, follow-up with others to ensure all work is completed on schedule;
• Attend committee meetings and prepare meeting minutes (typically the 1st and 3rd Thursdays of each month);
• Set-up for, and tear down after, committee meetings;
• Utilize a variety of widely used productivity and communication tools, including word processing, spreadsheets, PDF editing, email, virtual collaboration platforms, and video conferencing software;
• Work with specialized databases and applications related to geographical information systems, permitting systems, and agenda meeting management systems;
• Post documents on the internet and distribute information via mass email;
• Prepare and file documentation with Clerk-Recorder’s Office;
• Maintain and archive commission agendas, minutes, and application administrative records;
• Communicate with commission members to provide information and verify meeting quorums;
• Utilize various technical equipment for the recording and broadcasting of commission meetings;
• Review and interpret new legislation, government codes, policy mandates, etc. pertaining to the work overseen by the position;
• Maintain and upgrade professional knowledge and skills by attending trainings and by reading professional journals and publications;
• Communicate directly with and provide information to the public in person, by phone, and by email regarding commission agenda items and other efforts being overseen by the department;
• Perform and supervise routine administrative and clerical tasks; and
• Other tasks as assigned.

• Modern office practices/record-keeping;
• Statistical record keeping and reporting concepts, methods and techniques; 
• Data processing relating to budget control or payroll;
• Principles and techniques of employee supervision; and 
• Spelling, grammar, and elements of proper writing procedures.

• Supervise staff conducting technical assistance; 
• Work independently, under general supervision; 
• Interpret and prepare statistical reports; 
• Communicate effectively;
• Speak and write in a clear, concise manner;
• Effectively manage time and prioritize work tasks around strict timelines and deadlines; 
• Develop and maintain record-keeping systems and electronic databases; and
• Prepare recommendations for Departmental and County review.

• Completion of thirty (30) college semester units in Public or Business Administration or related area.

• Two (2) years performing highly complex clerical duties with lead-worker, programmatically or accounting responsibilities.

• One (1) year of experience clerking a Board, Authority, and/or Commission, where the duties included the preparation of agendas and minutes, and attending meetings; OR 
• One (1) year of experience in applying the Brown Act while working with a Board, Authority, and/or Commission; OR 
• One (1) year of experience proofing and formatting technical documents made available for public review using Microsoft Word; OR 
• One (1) year of experience proofing and formatting technical documents for legal proceedings using Microsoft Word. 

APPLICATION PROCEDURES/FINAL FILING DATE

Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. 

Resumes will not be accepted in lieu of a completed application.

Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.

EXAMINATION PROCESS
Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.

• Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. 
• Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position. 
• Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. 
• Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification.  Eligible lists are effective for six months but may be extended up to eighteen months.

GENERAL INFORMATION

Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County.

Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding).

RECRUITMENT ACCOMMODATIONS

Arrangements may be made to accommodate disabilities and religious convictions. Applicants requiring testing accommodations are required to complete and submit the Testing Accommodations Request Form prior to the test administration date. Special arrangements for religious convictions should be included in the "Additional Information" section of the application form.

GENERAL QUALIFICATIONS

• Pass County-paid pre-employment job-related background investigation.
• Perform job duties in a manner assuring a safe working environment for oneself and others.
• Maintain confidential information according to the legal standards and/or County regulations as required.
• Some positions may be required to possess and maintain a valid California Driver’s License and meet County insurability requirements.

APPLICATION AND/OR EXAMINATION APPEAL RIGHTS

Application and/or examination results may be appealed by applicants presenting facts alleging irregularity, fraud and/or error in application screening or in exam scoring. Appeals must be in writing and submitted to the Chief Executive Officer within seven (7) days after the examination results are emailed.

DISCLAIMER

Stanislaus County reserves the right to revise the examination plan described in this flyer to better meet the needs of County service. The provisions of this bulletin do not constitute an express or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The information contained in the bulletin is information which sets forth a general summary of benefits for this respective position. This information is not legally binding. The benefits and other information regarding this position may be found in the Stanislaus County Code, the Stanislaus County Personnel Policies manual, or in the applicable Memorandum of Understanding(s), and such information prevails over information contained in this flyer. Questions regarding this bulletin may be directed to the Stanislaus County Chief Executive Office/Human Relations.