Materials Manager

Supervise, assign, review and participate in the work of staff responsible for material management activities within an assigned department including purchasing activities, fleet salvage procedures and parts inventory; ensure work quality and adherence to established policies and procedures and perform the more technical and complex tasks relative to assigned area of responsibility.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.
 

ESSENTIAL FUNCTIONS: Essentialfunctions may include, but are not limited to the functions listed below. Mustbe able to perform the essential functions of the job with or without areasonable accommodation.

1. Plan, prioritize, assign, supervise, review and participate in the work of staff responsible for materials management activities including purchasing activities, fleet salvage procedures and parts inventory.
2. Establish schedules and methods for providing material management services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly.
3. Participate in the development of policies and procedures; monitor work activities to ensure compliance with established policies and procedures; make recommendations for changes and improvements to existing standards and procedures.
4. Recommend and assist in the implementation of goals and objectives; implement approved policies and procedures.
5. Perform the more technical and complex tasks of the work unit including performing contract management and compliance monitoring activities.
6. Coordinate purchasing activities; prepare and submit orders for needed supplies; receive, log and put supplies away.
7. May oversee fleet salvage processes; monitor transporting of all vehicles and log buy-out fees in vehicle replacement fund; utilize funds to purchase replacement vehicles.
8. Develop and coordinate type and quality requirements for parts inventory through analysis of fleet and current inventory needs; may develop specifications for acquisition of vehicles, equipment, services and parts relative to assigned department.
9. Establish parts and service contracts for various types of maintenance and the procurement of automotive/equipment replacement parts; monitor contract compliance by vendors and department employees.
10. Develop and implement operational procedures for vendor relations, customer relations, contract compliance and materials management functions.
11. Perform component failure analysis and negotiate warranty claims with manufacturer's representatives.
12. Oversee and perform routine inventory procedures of equipment, tools and materials relative to assigned area; maintain records of operational status of such equipment.
13. Review and evaluate purchased equipment, tools and materials; ensure such equipment, tools and materials meet contract specifications.
14. Research and insure resolution of all invoice payments and contract compliance problems; audit all processes involving assigned department expenditures.
15. Participate in the selection of materials management staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
16. Participate in the preparation and administration of the inventory budget; submit budget recommendations; monitor expenditures.
17. Prepare analytical and statistical reports on operations and activities.

SUPPLEMENTAL FUNCTIONS:

1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of materials management.
2. May require 24 x 7 on call availability.
3. Perform related duties and responsibilities as require.

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

Bachelor's degree from an accredited college or university in business administration, fleet or transportation management; and

Four (4) years of materials management experience; and

To include two (2) years of supervisory experience.

ADDITIONAL REQUIREMENTS:

Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.

Possession of a City Operator's Permit (COP) within six (6) months from date of hire.Environmental:
Normal office environment; warehouse environment with exposure to computer screens, noise, fumes and odors.

Physical:
Essential and supplemental functions may require maintaining physical condition necessary for light to moderate lifting and carrying and standing, walking and sitting for prolonged periods of time.