Financial Specialist II

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Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Financial Specialist II

Job Summary:

The Financial Specialist II position supports the Account Payable area within the Division of Business

Services at UW-Madison. This position independently audits invoices requiring a high level of

knowledge and expertise and works daily with a wide variety of funding sources. This position is

responsible for entering the invoice payment data into Workday, researching, resolving, and

responding to payment related questions by providing advice, interpretation, and information on

rules and regulations to the greater UW-Madison campus at large and occasionally Suppliers. This

position may reconcile transactions and recommends controls and process improvements, and

trouble shoots complex financial errors.

Key Job Responsibilities:

• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit

• Reallocates expenses to appropriate funding strings

• Audits or reconciles original purchase documents with payments

• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies

• Creates general reporting for transactions

• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials

• Reviews transaction processing internal controls and recommends policies and procedures

• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences

Department:

• Division of Business Services, Disbursements

Compensation:

• Starting salary will be based upon the candidate’s qualifications and relevant experience undefined.

• This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review the summary of benefits for more information.
  

Required Qualifications:

• A minimum of 2 years of Accounts Payable experience.
• Excellent oral and written communication skills. Ability to communicate in a clear, business-like, and courteous manner with a diverse internal and external customer base.
• Excellent organizational skills and techniques. Ability to work independently, prioritize work duties, and demonstrate effective time management skills in a fast-paced environment to meet Accounts Payable, Business Services Division, University, state, and/or federal deadlines.
• Strong attention to detail and ability to interpret written rules and regulations.

Preferred Qualifications:

• Ability to multi-task and transition quickly between priorities to address specific situations.
• Ability to participate as an effective team member by contributing to the efficient operation of the work unit and providing constructive feedback for the purpose of continuous improvement in a manner that is supportive of Accounts Payable and the Business Services Division.
• Strong human relations and interpersonal skills to maintain effective, professional, and cooperative working relationships with managers, supervisors, coworkers, and all internal and external customers.
• Knowledge with general accepted auditing principles with an emphasis on accounts payable procedures and familiarity of Generally Accepted Accounting Principles (GAAP).
• Proficiency in Excel and ability to create complex spreadsheets and reports.
• Knowledge of banking reconciliation software
• Knowledge of state accounts payable statues and funding rules.
• Knowledge of Accounts Payable tax withholding rules
• Knowledge of Workday, Perceptive Content (Imaging Software), and ERP matching systems.
• Familiarity with UW Madison and UW System Chart of Accounts
• Strong interpersonal skills. Knowledge of data management and data integrity.
• Knowledge of Accounting Systems Familiarity with State and Federal accounting and purchasing rules and regulations.
  

Education:

• PREFERRED:
• Associate's Degree
• Associate's Degree in Accounting or related field.

How to Apply:

• We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents:

• Resume, Letter of Qualifications (cover letter)

• Please note when applying, there will be only one attachment field. You must upload all your documents in the attachment field. Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. Applications submitted without a cover letter may still be considered, but a cover letter is required to guarantee consideration.

• Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants.

• The application deadline is 11:59 pm on November 29, 2026.
  

Contact Information:

Phoua Khang, [email protected]

Human Resources Generalist

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.