- Salary
- $3k – $3k/mo
- Location
- Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur
- Type
- Full-time
- Experience
- 2+ years
- Source
- BetterTeam
Description
Position: Personal Assistant to Co-Founder
Employment Type: Full-Time
Expected Commencement: By the end of October 2026.
Minimum Qualification: Diploma or above.
Experience: Minimum 2 years of experience as a Personal Assistant (PA) or in a similar role.
Employment Type: Full-Time
Expected Commencement: By the end of October 2026.
Minimum Qualification: Diploma or above.
Experience: Minimum 2 years of experience as a Personal Assistant (PA) or in a similar role.
Job Summary:
We are seeking a proactive, creative and highly organised Personal Assistant to provide administrative and operational support to the Co-Founder.
The ideal candidate should be able to manage daily administrative tasks, coordinate purchasing activities, create engaging visual content and assist with various projects as required. The candidate must be comfortable working in a dynamic environment, handling multiple responsibilities and maintaining confidentiality.
Key Responsibilities:
Personal and Administrative Support:
- Manage the Co-Founder’s schedule, appointments, meetings and reminders.
- Handle correspondence, documentation, filing and general administrative tasks.
- Assist with meeting arrangements, follow-ups and preparation of reports or presentations.
- Coordinate daily tasks and ensure deadlines are met.
- Handle confidential information professionally and discreetly.
Creative Content and Canva Design:
- Create and edit designs using Canva for presentations, promotional materials, social media and other business needs.
- Develop creative content, including captions, visuals and simple marketing materials.
- Assist in preparing creative ideas and content for campaigns, projects and business activities.
- Ensure that all designs and content are consistent with the required branding and objectives.
Purchasing and Coordination:
- Assist with purchasing, sourcing products and comparing quotations.
- Communicate with suppliers and vendors to obtain pricing, availability and delivery information.
- Coordinate orders, deliveries, receipts and purchasing records.
- Monitor purchasing requirements and ensure items are obtained within the required timeline and budget.
General Operational Support:
- Assist with ad hoc projects, research and other tasks assigned by the Co-Founder.
- Coordinate with internal teams and external parties when required.
- Identify practical solutions to daily operational matters and follow up on outstanding tasks.
- Provide flexible support according to business priorities.
Requirements and Qualifications:
- Minimum Diploma in Business Administration, Management, Communications or a related field.
- At least 2 years of relevant experience as a Personal Assistant or in a similar administrative support role.
- Proficient in Microsoft Office applications, particularly Microsoft Excel, Word and PowerPoint.
- Able to use Excel for data entry, record keeping, preparing spreadsheets and organising information.
- Proficient in Canva, with the ability to create and edit attractive visual designs.
- Creative, with good written communication and content development skills.
- Good command of English, Bahasa Malaysia and Mandarin, both written and spoken.
- Strong organisational, multitasking and time-management skills.
- Good communication, coordination and problem-solving abilities.
- Trustworthy, discreet, resourceful and detail-oriented.
- Able to work independently, take initiative and adapt to changing priorities.
- Willing to undertake a combination of administrative, creative and purchasing responsibilities.
- Available to commence work by the early of November 2026.
Preferred Candidate Profile:
We are looking for someone who is:
- Proactive and able to anticipate needs without constant supervision.
- Creative and comfortable turning ideas into practical content.
- Highly organised and capable of managing multiple tasks.
- Flexible, dependable and responsive in a fast-paced working environment.
- Professional when dealing with confidential business and personal matters.
- Comfortable using digital tools and social media platforms for content research and creative inspiration.
How to Apply:
Interested candidates are invited to submit the following for consideration:
- Updated CV or résumé, including relevant work experience and qualifications.
- Expected salary.
- Recent photograph (preferably a professional or presentable photo).
- Canva design samples or portfolio demonstrating creative and design capabilities.
- Social media profiles, such as Instagram, TikTok or Facebook, if available, particularly where the candidate has created content or demonstrated creative skills.
- Any other relevant work samples that demonstrate administrative, organisational, creative or digital skills.
Please ensure that all information submitted is accurate and up to date.
Skills
Excel