Training Compliance Coordinator

$51,323.68 - $58,091.22 / Annual
$24.67 - $27.93 / Hourly 

WORKING FOR THE CITY OF MCKINNEY

Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. Proudly recognized on the Top Workplaces USA list by USA TODAY, our team is dedicated to making McKinney one of the best places to work, live, and raise a family. That’s why we exist. Join us and start making a difference today.

OUR CORE VALUES

City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high-performance organization (HPO).

SUMMARY OF POSITION

Under general supervision, this position oversees training and Texas Commission on Law Enforcement (TCOLE) compliance within the Police Department, ensuring adherence to applicable state licensing, training, and reporting requirements. This position is responsible for monitoring and auditing departmental training records and individual license requirements, identifying compliance deficiencies, coordinating corrective measures, and maintaining records necessary to ensure departmental readiness for TCOLE audits. The position serves as the department’s primary liaison for TCOLE training and licensing matters and coordinates training courses, training records, certifications, and required reporting. This position also assists with the administration and compliance of the department’s Basic Peace Officer Course (BPOC) and other TCOLE-regulated training programs.

GENERAL EXPECTATIONS FOR ALL EMPLOYEES 

In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees. 

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Maintains and audits departmental training records, licensing information, certifications, and training databases to ensure accuracy and compliance with Texas Commission on Law Enforcement (TCOLE) requirements.
• Serves as the department liaison with the Texas Commission on Law Enforcement (TCOLE) for training, licensing, and regulatory compliance matters; monitors the training and licensing status of licensed personnel to identify deficiencies or potential noncompliance and coordinates corrective measures necessary to maintain individual and departmental compliance.
• Reviews and evaluates departmental training and licensing records for compliance with applicable TCOLE rules and requirements; identifies and reports deficiencies and maintains required documentation to ensure departmental readiness for TCOLE audits and inspections.
• Reviews and processes individual training documentation for accuracy, appropriate TCOLE credit, entry into applicable training systems, and retention in accordance with established requirements.
• Develops and maintains methods for measuring, tracking, and analyzing training programs, completion requirements, and departmental training needs.
• Coordinates with departmental divisions, supervisors, and training personnel to identify training needs, communicate mandatory training requirements, facilitate training opportunities, and address identified compliance deficiencies.
• Administers the regulatory and documentation requirements of the department’s Basic Peace Officer Course (BPOC) and other TCOLE-regulated training programs to ensure compliance with applicable TCOLE standards and licensing requirements.
• Maintains and reviews required BPOC records, curriculum documentation, training rosters, instructor and course documentation, and other records necessary to demonstrate compliance with applicable TCOLE requirements.
• Creates and maintains training rosters, tracks attendance and course completion, and ensures required training hours and documentation are accurately reported and retained within applicable departmental and TCOLE systems.
• Manages logistics for training sessions including scheduling, venue arrangements, and resource allocation. 
• Develops forms, reports, and other documentation necessary to track departmental training activities, individual training requirements, licensing status, and regulatory compliance.
• Schedules/coordinates external training with vendors and staff.
• Coordinates with Human Resources to ensure required training, licensing, and certification records are appropriately documented, maintained, and retained in accordance with applicable requirements.
• Assists with open records requests related to departmental training records by identifying and collecting responsive records and forwarding documentation for appropriate review.
• Prepares reports, correspondence, and compliance-related documentation concerning departmental training, licensing, certifications, and regulatory requirements for review by departmental management.
• Complies with all written City policies and procedures.
• Adheres to assigned work schedule as outlined in City attendance policies and procedures.
• Performs other duties as assigned to support departmental operations.
• Maintains current knowledge of TCOLE rules, regulations, training mandates, licensing requirements, and reporting requirements; evaluates changes for departmental impact and communicates applicable requirements to affected personnel and management.

KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS

• Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.). Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided. 
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Skill in gathering, compiling, analyzing, and reporting training, licensing, certification, and compliance-related information.
• Skills to develop and conduct needs assessments.
• Knowledge of Texas Commission on Law Enforcement (TCOLE) rules, regulations, training mandates, licensing requirements, reporting requirements, and applicable training cycles.
• Knowledge of TCOLE Basic Peace Officer Course (BPOC) requirements, curriculum standards, training documentation, instructor requirements, and applicable licensing standards.
• Ability to interpret and apply TCOLE rules, regulations, training mandates, and licensing requirements to departmental training programs and individual licensing requirements.
• Skill in identifying training and licensing compliance deficiencies and coordinating appropriate measures to address identified deficiencies.
• Ability to organize, maintain, and evaluate records and documentation necessary to demonstrate departmental compliance during TCOLE audits and inspections.
• Ability to maintain sensitive and confidential information.
• Skill to exercise sound judgment, decisiveness, and creativity in various situations.
• Ability to plan and organize work, time, and resources while managing multiple training, licensing, reporting, and compliance requirements.
• Knowledge of Police Department administration, operations, policies, and procedures.
• Ability to work in a team environment; contribute as a team member and treat co-workers, subordinates, and customers with respect.
• Communicates effectively, clearly, and concisely, both orally and in writing.
• Builds professional relationships with internal staff and customers.
• Ability to work under time pressures, identify problems, and develop appropriate solutions to training and compliance-related issues.
• Offers flexibility and adaptability, especially during times of change.
• Knowledge of computers, databases, and related software used to maintain, track, analyze, and report personnel training, licensing, certification, and compliance information.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.

MINIMUM QUALIFICATIONS

Any work related experience resulting in acceptable proficiency levels in the below Minimum Qualifications may be an acceptable substitute.

Associates degree supplemented by two (2) years progressively responsible experience in law enforcement training, training administration, regulatory compliance, program coordination, or a related field. Experience working with regulatory requirements, maintaining compliance-related records, and administering or coordinating training programs is required. Proficiency in Microsoft Word, Excel, and Outlook is required.

CONDITIONS OF EMPLOYMENT

• Must pass a drug screen, driving record check, background check, and polygraph.
• Must have a valid Texas Class C driver’s license.

PHYSICAL DEMANDS

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (25 pounds). Tasks may involve extended periods of time at a keyboard or work station. Some tasks require visual and sound perception and discrimination and oral communications ability. Some tasks require visual and sound perception and discrimination and oral communications ability.

WORK ENVIRONMENT

Essential functions are regularly performed within an office environment.

The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.