Design Coordinator, Hong Kong Palace Museum

The Hong Kong Palace Museum (HKPM) is a dedicated museum that showcases the exquisite artefacts from Palace Museum’s collections and collaborates with other museums in research, exhibitions, education and public programmes.  The museum comprises 7 800 square metres of gallery space for standing and special exhibitions on Palace Museum’s collections of paintings, calligraphy, antiquities and historical objects, as well as thematic displays on world cultures and civilisations. 

(This is a fixed-term contract position of 2-year with possibility for renewal subject to organisational needs and individual performance.)

You will be responsible for:

• supporting the Senior Designers and Project Managers, including design, schedules, budget tracking, and the procurement process, to ensure design initiatives are fulfilled within budget and completed on time;
• providing all-rounded support for the team, including but not limited to coordinating with outside vendors, requesting samples, and obtaining estimates, quotes, and lead times, as well as providing onsite support for exhibition fabrication;
• consolidating information, arranging meetings, taking minutes, and following up on action items, etc.;
• working closely with key stakeholders to ensure the latest design updates and information are provided for execution;
• assisting with the procurement process of exhibition design-related goods and services, from sourcing and procuring to routing, tracking, and invoicing;
• consolidating design initiatives and utilising resources to fulfil requests, facilitating efficient and effective operations within the team;
• managing a tidy and systematic documentation and filing system for the team; and
• performing any other duties from time to time as reasonably assigned by HKPM.
  
  

You should:

• possess a recognised university degree in relevant fields such as arts administration, project management, cultural management or equivalent;
• have a minimum of 2 years of project management experience. Experience in museums, galleries, or other cultural institutions is a plus.
• be a team player and independent whereas at the same time, can collaborate with others in a fast-paced and ever-changing environment;
• have outstanding ability and proactive attitude to work under pressure to meet deadlines and manage multiple complex projects concurrently;
• be mature, highly organised, detail-oriented and sensitive with numbers with high accuracy;
• Flexible working hours may be required, including weekends and public holidays;
• be computer literate with proficiency in Microsoft Office packages (Outlook, Word and Excel and PowerPoint); knowledge of Microsoft Project or equivalent software would be preferred; and
• have strong oral, written and interpersonal communication skills in English and Chinese.

For interested parties, please submit your application with detailed CV on or before following date. Applicants are encouraged to submit their applications as soon as possible. The review of applications will continue until post is filled.

26-11-2026

Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us. Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful.

All related information will be kept up to 24 months and all personal data will be destroyed afterwards.

For more information, please visit https://www.westk.hk or contact:

Fiona Yung /+852 22002549