Human Resources Generalist

Description

Position Summary

Harlan Global Manufacturing is seeking an experienced, organized, and proactive Human Resources Generalist to manage daily HR operations and coordinate workplace safety initiatives at our manufacturing facility.

The ideal candidate will have hands-on experience in recruitment, employee onboarding, benefits administration, employee relations, HR compliance, and workplace safety programs.

This position requires someone who can work independently, maintain accurate employee records, support management, promote a safe working environment, and serve as the primary point of contact for employee-related HR matters.

Key Responsibilities

Recruitment & Hiring

• Manage the full recruitment process, including job postings, resume screening, interviews, and candidate selection.
• Coordinate job offers, pre-employment screenings, and hiring documentation.
• Conduct employee onboarding and orientation.
• Complete and maintain Form I-9 documentation and E-Verify cases.
• Coordinate hiring and onboarding for full-time employees, temporary workers, and contractors.
• Maintain accurate employee personnel files and employment records.

Benefits Administration & Open Enrollment

• Manage employee benefits enrollment, including medical, dental, vision, life insurance, and other company-sponsored benefits.
• Coordinate annual open enrollment activities, including employee communications, enrollment deadlines, and eligibility requirements.
• Work directly with insurance brokers, carriers, and benefits administration platforms.
• Process new hire enrollments, qualifying life events, benefit changes, and terminations.
• Assist employees with benefits questions, coverage issues, and enrollment procedures.
• Maintain accurate benefits records and coordinate necessary updates with the appropriate departments.

HRIS & Employee Records Management

• Maintain employee information in the company's HRIS, including employment status, job changes, and personnel updates.
• Manage employee onboarding and offboarding documentation.
• Maintain employee PTO, sick leave, and attendance records.
• Assist employees with access to HR systems and employee self-service applications.
• Ensure employee records are accurate, confidential, and up to date.
• Prepare and maintain HR reports and employee documentation.

Employee Relations & HR Administration

• Serve as the primary point of contact for employee questions, concerns, and HR-related requests.
• Support management with employee performance, attendance, disciplinary actions, and terminations.
• Prepare employment verification letters, disciplinary notices, termination documentation, and other HR correspondence.
• Maintain and update employee handbooks, HR policies, and internal procedures.
• Coordinate employee training and professional development activities.
• Promote a positive, professional, and respectful workplace environment.

Workplace Safety & OSHA Compliance

• Coordinate and support workplace health and safety programs to promote a safe manufacturing environment.
• Assist management in maintaining compliance with applicable OSHA regulations and workplace safety requirements.
• Organize and track employee safety training, including forklift operation, scissor lifts, personal protective equipment (PPE), hazard communication, and emergency procedures.
• Maintain accurate records of employee safety certifications, training completion, and renewal dates.
• Coordinate workplace safety inspections and follow up with department supervisors on identified hazards and corrective actions.
• Assist with workplace accident and incident investigations, documentation, and corrective action tracking.
• Coordinate workers' compensation claims and maintain required documentation related to workplace injuries.
• Support OSHA recordkeeping requirements, including OSHA 300, 300A, and 301 forms, as applicable.
• Help develop, implement, and communicate workplace safety policies, procedures, and training materials.
• Coordinate safety meetings and employee awareness initiatives.
• Work closely with production supervisors and management to promote safe equipment operation and compliance with established safety procedures.
• Monitor completion of required safety training for new hires, contractors, and existing employees.
• Assist with emergency preparedness procedures, evacuation plans, and workplace safety drills.

HR Compliance & Leave Administration

• Ensure compliance with applicable federal, Kansas, and local employment laws.
• Administer employee leave requests, including FMLA, medical leave, and other applicable leave programs.
• Maintain required employment documentation and confidential personnel records.
• Support compliance with FLSA, FMLA, ADA, EEO, and other applicable employment regulations.
• Assist with internal HR audits and compliance reviews.
• Ensure HR policies and procedures remain current and consistent with applicable employment requirements.

Requirements

Required:

• 3+ years of experience in Human Resources, preferably in an HR Generalist or similar role.
• Hands-on experience with employee benefits administration and open enrollment.
• Experience managing recruitment, onboarding, and employee relations.
• Working knowledge of federal and Kansas employment laws.
• Familiarity with HRIS systems and employee records management.
• General knowledge of workplace safety practices and OSHA requirements.
• Ability to coordinate employee safety training and maintain compliance documentation.
• Strong organizational skills, attention to detail, and ability to handle confidential information.
• Excellent written and verbal communication skills.
• Ability to manage multiple HR and safety responsibilities independently.

Preferred:

• Bachelor's degree in Human Resources, Business Administration, Occupational Safety, or a related field.
• Experience with Paylocity is preferred but not required. Training can be provided to qualified candidates.
• Previous HR experience in a manufacturing or industrial environment.
• Experience coordinating OSHA safety programs, employee certifications, and workplace inspections.
• Experience with E-Verify, Form I-9, and employee leave administration.
• SHRM-CP, PHR, OSHA 10/30, or other relevant HR or safety certifications.
• Bilingual English/Spanish communication skills.

What We are looking for:

We are looking for a dependable, detail-oriented HR professional who takes ownership of responsibilities, communicates effectively with employees and management, and can manage HR processes and coordinate workplace safety initiatives from start to finish.

The successful candidate will be comfortable working in a fast-paced manufacturing environment, solving problems independently, collaborating with production supervisors, and continuously improving HR and workplace safety procedures.