Finance Administrator

Application Deadline: 30 October 2026

Department: Finance

Employment Type: Permanent - Full Time

Location: Jersey

Description

Key Responsibilities

• Posting cash receipts accurately and promptly, checking payor information and escalating any anti-money laundering queries before funds are applied.
• Assisting with the preparation and completion of bank reconciliations in the practice management system (Aderant), investigating straightforward differences and escalating unresolved items. 
• Monitoring and responding to routine tasks and enquiries received through the Finance Helpdesk, referring more complex matters to senior colleagues.
• Processing supplier invoices and staff expenses accurately and supporting the preparation of scheduled BACS payment runs and approved ad hoc payments.
• Entering electronic payments on banking platforms for review and authorisation by approved signatories.
• Assisting with the preparation of invoices and responding to routine billing queries from practice groups.
• Posting and maintaining accurate records in the practice management system.
• Running standard WIP and debtor reports and providing routine breakdowns for practice areas as requested.
•  Posting corporate credit card transactions and matching them to statements and receipts, following up on missing information.
• Assisting the Property Team with weekly considerations related to property transactions.  
• Assisting with the administration of client accounts in accordance with Jersey Law Society requirements and group policies, escalating concerns promptly.
• Following documented Finance procedures and suggesting practical improvements where appropriate.
• Providing absence cover for routine activities undertaken by other members of the Finance Team, following suitable training.
• Supporting departmental and firm-wide initiatives through ad hoc administrative and project work.
• Consistently delivering a high standard of service to internal and external clients.

Knowledge, skills and experience required

• A basic understanding of accounting principles and an interest in developing finance knowledge.
• Competence in MS Office (particularly Excel, Word, and Outlook).
• Previous experience using Aderant is advantageous but not essential. 

• Previous administrative or finance experience is desirable.
• A positive, organised and adaptable approach to work, with a willingness to learn.
• Values teamwork and actively contributes to a supportive working environment.
• Remains organised during busy periods (e.g., month-end) and works collaboratively with the team to meet deadlines.
• Good time-management skills, with the ability to organise routine tasks, follow priorities and raise capacity concerns promptly.
• Good attention to detail and a commitment to accurate data entry and record keeping.
• Clear and professional verbal and written communication skills.
• Builds trust by being dependable, accurate, and solution-focused, while welcoming guidance, feedback, and development opportunities from senior colleagues.

In this role you will be expected to

• Comply with all relevant policies, procedures, and regulations, including those relating to anti‑money laundering and terrorist financing.
• Demonstrate a commitment to continuous learning and professional development
• Act in alignment with the firm’s values and core behaviours
• Show flexibility when reasonably required to support team priorities and urgent transactional needs.