Gift Accounting Coordinator

The Gift Accounting Coordinator provides a high level of customer service to donors to the university, with primary responsibility for front-facing gift-related interactions with donors and responding to donor questions. Responds to all incoming constituent requests for information about gifts and pledges in addition to serving as an integral part of the gift entry team. The Coordinator also manages all matching gift-related contact with donors and companies to secure all eligible matching gifts and serves as the primary office manager for Advancement Operations.

Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Essential Functions:

• On behalf of Advancement Operations, interfaces with donors and development staff to respond to questions and requests for more information, including pledge status reports and assistance with matching gifts.
• Actively participates as a member of the gift processing team, trained in all aspects of gift entry, reporting and reminders.
• Maintains up-to-date accounts with matching gift companies and third-party providers.
• Processes matching gift forms and tracks matching gift progress in Raiser's Edge.
• Serves as the office manager for Advancement Operations, managing supplies and coordinating as needed with Facilities.
• Works with the Advancement Record Coordinator in understanding the acknowledgment processes and serves as a backup in their absence.
• Other related duties and responsibilities as assigned.

Additional Information: We are currently recruiting for a second Gift Accounting Coordinator position. This is a separate opening from the position previously posted and represents an additional opportunity to join the team.

Work Schedule: 8:30 am - 4:30 pm. This position works 35 hours per week with occasional nights and weekends.

Minimum Qualifications:

• High school diploma or GED required with a minimum of 3 years’ experience in an administrative or accounting function or a combination of education and experience from which a similar background would be obtained.
• The Gift Accounting Coordinator must have exceptional attention to detail and strong organizational skills.
• Experience working with a comprehensive database and some knowledge of gift and pledge transactions.
• Must be a proficient user of Microsoft Outlook, Word and Excel; experience with Raiser’s Edge or another relational database is a plus.
• Must be sensitive to confidential personal, giving and asset information, and must be able to work in an office setting and follow organizational protocol.
• The ideal candidate will have familiarity with higher education and the critical role information and data plays in alumni and development affairs.
• Collegiality, a positive outlook, and a desire to set an example with a strong work ethic are essential.
• Strong written communication skills. Ability to be self-directed and proactively suggest process improvement. Creativity, goal orientation, and attention to detail.

Application Instructions

For full consideration, please submit applications by September 30, 2026. Required materials include:

• Cover letter

• Resume

• Names and contact information for three professional references

Application instructions for internal and external candidates can be found at: http://www.wlu.edu/employment-opportunities

Position Type:

Non-Exempt, Full Time, Benefit Eligible

Compensation:

The expected pay rate for this position is between $23.67 - $27.46 per hour. Offers are based on factors such as qualifications, relevant experience, skills, internal equity, and market and organizational considerations.

Washington and Lee University also offers a generous and comprehensive benefits package designed to support the well-being of employees and their families. To learn more about working at W&L and benefits, visit jobs.wlu.edu.

Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.