Executive Assistant, RCB China

Job Title: Executive Assistant, RCB China

City, Country: Shanghai, China

Join dsm-firmenich and play a key role in supporting our commercial organization and business leaders. In this position, you will help drive sales excellence initiatives, maintain commercial systems and processes, and coordinate business activities that contribute to business growth and operational efficiency. You will work across functions, collaborate with local and global stakeholders, and gain exposure to a dynamic international environment. If you enjoy combining administration, coordination, systems support, and data-driven activities, this could be an exciting opportunity to grow your career.

Your key responsibilities

• Act as a key user for commercial platforms and systems, including user support, access management, data maintenance, troubleshooting, training, and process governance.
• Support sales excellence activities through reporting, commercial data analysis, budgeting coordination, forecasting support, and performance tracking.
• Coordinate business reviews, customer events, workshops, team activities, and international visitor programs to ensure smooth execution.
• Prepare and maintain accurate reports, dashboards, and business insights that support decision-making.
• Provide administrative support to business leaders, including travel arrangements, meeting coordination, and expense reimbursement processing.
• Collaborate with sales, finance, supply chain, and regional teams to improve operational effectiveness and business performance.

We offer

• An inclusive and collaborative workplace where your ideas and contributions are valued.
• Opportunities to learn from experienced colleagues and develop commercial, analytical, and business support capabilities.
• Exposure to local, regional, and global stakeholders within a diverse international environment.
• A culture that encourages curiosity, accountability, innovation, and continuous improvement.
• Opportunities to participate in projects and initiatives that directly support business growth and customer success.
• A company committed to helping you grow professionally while making a meaningful impact.

You Bring

• Bachelor’s degree or above.
• At least 1 year of administrative, secretarial, business support, or coordination experience in a multinational environment.
• Good written and verbal communication skills in both English and Mandarin.
• Proficiency in Microsoft Office applications, especially Excel, PowerPoint, and Outlook.
• Strong organizational skills with attention to detail and a commitment to data accuracy.
• A collaborative mindset, customer-focused approach, willingness to learn new systems, and the ability to work effectively across functions.

About dsm-firmenich

At dsm-firmenich, we don’t just meet expectations –we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life.

From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions –every single day. Whether it’s fragrance that helps you focus, alternative meat that’s better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere.

And while you’re making a difference, we’ll make sure you’re growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They’re essential to our future.

Because real progress only happens when we go beyond, together.

Our application process

Interested in this position? Please apply on-line by uploading your resume in English via our career portal.

Inclusion, belonging and equal opportunity statement

At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work –and that’s exactly the kind of culture we’re building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong.

We’re proud to be an equal opportunity employer, and we’re serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we’re committed to reflecting the world we serve.

We welcome candidates from all backgrounds —no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you.

And if you have a disability or need any support through the application process, we’re here to help –just let us know what you need, and we’ll do everything we can to make it work.

Agency statement

We’re managing this search directly at dsm-firmenich. If you’re applying as an individual, we’d love to hear from you. We’re not accepting agency submissions or proposals involving fees or commissions for this role.