Medical Staff Assistant

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Provides support to the Medical Staff Service Department’s functions relating to credentialing and administrative processes applicable to the organized medical staff.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High school diploma or equivalent.

PREFERRED QUALIFICATIONS:

EXPERIENCE:

1. Previous medical staff credentialing.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an exhaustive list of all responsibilities and duties. Other duties may be assigned.

1. Assists in maintaining accurate up-to-date credentials files for all medical staff and allied health staff members.

2. Processes requests for medical staff and allied health staff application packets in appropriate manner.

3. Assists with processing initial applications by preparing correspondence to obtain primary source verification of all applicant information.

4. Receives incoming correspondence pertinent to credentialing and conducts initial review of information to determine if information obtained is complete.

5. Processes requests from outside parties such as other hospitals or managed care entities to provide certification of medical staff members’ current or previous affiliations.

6. Assists with computerized data as it relates to the medical staff credentialing function working closely with the pertinent hospital department.

7. Assists with producing agendas, meeting materials and minutes for medical staff department, committee and peer review meetings as necessary.

8. Assists with scheduling classrooms and food service for monthly medical staff meetings as necessary.

9. Assists with maintaining attendance records for all medical staff meetings and continuing education conferences and producing statistical reports as necessary.

10. Assists with producing monthly on-call schedules for all medical staff specialties with on-call responsibilities.

11. Assists with the preparation of administrative reports, medical staff rosters, statistical reports, etc. as necessary.

12. Assists with arranging orientation for new medical staff and allied health members.

13. Responsible for filing of credentialing information, general correspondence, etc. in an accurate and timely manner.

14. Maintains a high level of confidentiality in all aspects of the position.

15. Assists with ordering and maintaining inventory of appropriate office supplies as necessary,

16. Acts as receptionist for the department in a professional and courteous manner.

17. Other administrative or clerical duties as requested by the Medical Staff Coordinator.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Walking, standing, stooping, kneeling, reaching, pulling, pushing, lifting, carrying, and grasping are necessary body movements utilized in performing duties.

2. Must be able to read and write legibly in English.

3. Hearing within normal range is required.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Majority of work is performed in an office setting.

2. Exposure to high stress and constant interruptions.

3. Possible exposure to body fluids, contagious diseases, etc. while carrying out hospital business on the patient units.

SKILLS AND ABILITIES:

1. Must have the ability to perform concentrated and complex mental activity with frequent involvement in complex and highly confidential situations.

2. Must have the ability to work successfully under highly stressful conditions and must be capable of adapting to varying workloads on a constant basis.

3. Must have the ability to make sound, independent judgements, and also be able to collaborate with members of the medical staff, medical staff leaders, and other members of the hospital team in an appropriate manner.

4. Must have effective reading and comprehension skills.

5. Must have strong communication skills, written and oral.

Additional Job Description:

Scheduled Weekly Hours:

20

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

WMCH Weirton Medical Center

Cost Center:

404 WMCH Medical Staff Affairs

Address:

601 Colliers Way

Weirton

West Virginia

Equal Opportunity Employer

 

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.