Purchasing Administrator

Description

POSITION SUMMARY:

Oakridge Landscape, Inc., a privately held leader in the commercial and residential landscape industry, has been delivering service excellence for over 40 years. With locations across Valencia, Chatsworth, Camarillo, and Santa Maria, we proudly serve clients from Los Angeles County to the Central Coast. As a family-oriented, fast-paced company, we foster a supportive and dynamic work culture that values teamwork and dedication.

We are seeking a highly organized and detail-oriented Purchasing Administrator to support purchasing, financial tracking, and administrative operations. This in-office role is responsible for purchase order tracking, billing data entry, company-wide credit card reconciliation, material tracking, budget monitoring, and maintaining accurate purchasing records. The ideal candidate will possess strong Microsoft Excel skills, excellent attention to detail, and the ability to effectively communicate with internal departments and external vendors. Experience with NetSuite is preferred.

Requirements

Key Responsibilities

· Perform accurate data entry of vendor invoices, billing records, and purchasing documentation.

· Track and maintain purchase orders from creation through receipt and invoicing.

· Reconcile company-wide credit card transactions and ensure all receipts are properly documented and accounted for.

· Investigate and resolve discrepancies related to purchases, billing, and credit card expenses.

· Maintain and update material tracking spreadsheets using Microsoft Excel.

· Monitor departmental budgets and assist with expense tracking and reporting.

· Prepare procurement, spending, and budget reports for management review.

· Coordinate with vendors regarding order status, pricing, invoices, and delivery schedules.

· Maintain accurate purchasing records and support audit readiness.

· Ensure compliance with company purchasing policies and procedures.

· Support month-end and year-end financial reconciliation activities.

· Collaborate with Accounting, Operations, and other departments to ensure timely processing of purchases and payments.

· Assist with administrative projects and special assignments as needed.

Required Skills & Qualifications

· Associate's or related work experience 

· 3+ years of purchasing, procurement, or supply chain experience.

· Proven experience managing vendor and supplier relationships.

· Strong negotiation and contract management skills.

· Advanced proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.

· Experience working with ERP, MRP, or purchasing management systems.

· Strong analytical and problem-solving abilities.

· Excellent verbal and written communication skills.

· Ability to effectively communicate with internal and external stakeholders at all levels.

· Strong organizational skills with exceptional attention to detail.

Physical Requirements and working conditions

· Office environment with field visits for marketing events.

· Hearing: Adequate to perform the essential functions of the job.

· Speaking: Adequate to perform the essential functions of the job, such as communicating with multiple personnel.

· Vision: Normal visual acuity.

· Walking: Able to walk for a prolonged period outdoors. 

· Able to drive to multiple locations throughout the week.

· Stand: Able to stand, bend stoop, kneel as needed during job walkthrough.

· Lifting to 20lbs.

· Pushing up to 20 lbs.

Onsite, not remote.