Disaster Program Accounts Payable Specialist

• Performs disaster program accounts payable duties to include vendor setup, review of invoices for appropriate documentation and approvals prior to input in the financial system.
• Flags and clarifies any unusual or questionable requests for payment.
• Assists with establishing vendor numbers in the Enterprise Planning Resource (ERP) System.
• Reconciles vendor accounts and addresses inquiries about payment status.
• Confirms funding availability to support processing of disaster program transactions.
• Tracks progress of disaster program requisitions and invoices, in an effort to ensure timely processing and notification of relevant staff if issues arise with processing of transactions.
• Transmits disaster program purchase orders to the requesting individual in a timely manner.
• Maintains electronic records of all disaster program transactions submitted for processing.
• Maintains accounting documents including vouchers, purchase orders, invoices, and supporting documentation or correspondence necessary for financial management in compliance with federal disaster program policies.
• Assists with reconciliation of disaster program accounts related to accounts payable.
• Assists with periodic/annual audits by internal and external parties by researching and providing requested documents.
• Maintains regular communication with relevant staff regarding status of transaction requests.
• Performs any other duties assigned to support the division.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of office methods, practices, routines, and
• Knowledge of generally accepted accounting
• Knowledge of or ability to acquire knowledge of USVI laws, rules, and regulations governing operation of a territorial system of accounts and their application to specific
• Proficient in data entry
• Must have strong mathematical skills
• Must be deadline- and detail-oriented
• Must exhibit professional maturity when conducting all business for the
• Must be skilled in computer applications to include Microsoft Word, Excel, and be able to acquire proficiency with the ERP system including Accounts Receivables and GL
• Must be skilled in general office equipment such as telephone, fax, printers, copiers, calculators, and
• Must have excellent written and communication skills
• Must demonstrate analytical, problem analysis, and problem-solving
• Ability to acquire knowledge of and proficiency with regard to VI procurement codes and Title 13 of the Code of Federal Regulations
• Ability to acquire knowledge of the disaster program requirements regarding eligibility
• Ability to acquire knowledge of and proficiency with departmental rules, regulations, and policies
• Ability to acquire knowledge of all other division and department organization and programs
• Ability to utilize principles, methods, techniques, and systems of financial management
• Ability to establish and maintain effective and cooperative working relationships with all levels of management and staff and external partners
• Ability to apply sound judgment in the solution of financial problems and in the administration of fiscal duties
• Ability to maintain confidential records
• Must abide by strict ethical standards; integrity, objectivity and confidentiality are a must.
• Must be able to work independently
• Must be able to effectively multitask.

Education:

• Associate's Degree in Accounting, Finance, Business Administration, Public Administration, Economics, Statistics, or any closely related field; with a minimum of 9 credits in accounting and five years of professional accounting experience.

OR

• High School Diploma AND seven (7) years’ experience in budgeting, accounting, and/or finance related fields may be substituted for formal higher education.

Experience:

• 2–3 years of accounts payable, financial administration, or grants management experience.
• Knowledge of accounting principles, internal controls, and federal grant compliance requirements.
• Proficiency with Microsoft Excel and accounting/financial management systems.
• Strong organizational skills and attention to detail.
• Ability to meet deadlines and work under pressure.
• Excellent communication skills and commitment to customer service.
• Prior ERP requisitioning and invoicing experience is a plus.