Development Project Coordinator

Salary Range: $68,138.93 - $91,246.48 annually. Salary reflects Step 1 and Step 7 of a 7-step pay scale. Salary at hiring will be dependent upon the applicant's education, experience, and training.

Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.

Required Application Attachments:

• Cover Letter
• Resume
• Writing Sample
  • The writing sample must be attached to your application at the time of submission. The sample should be technical essay of at least 400 words that explains specific code requirements, the permit submittal and review process, or a construction project procedure. 

Job Summary:
Responsible for project coordination for projects in the City’s Development process and other projects as assigned. Area of work includes working closely with developers, contractors, designers, and all affected City departments. This position performs a full range of duties as assigned, working both collaboratively and independently and exercising judgment and initiative.  Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Scope of Responsibility:
Incumbent demonstrates familiarity with department and functional operations, with the ability to adapt to changing priorities, perform under pressure and work with minimal assistance or supervision. With overall guidance from senior management, incumbent will make decisions by applying established management and professional principles. Incumbent may develop or recommend new ways of solving complex and technical problems. Work product has noticeable impact on departmental operations, development projects in the city, as well as some impact on the overall City operation. Incumbent must have the ability to exercise discretion regarding confidential matters, which requires considerable tact, sense of timing and the ability to engender trust. Incumbent provides a high level of support to customers and the Building Official.Project Coordination

• Serves as project coordinator on assigned projects from pre-application through project completion. 
• Coordinate with customers and City departments to maximize project efficiency.
• Maintain constant awareness of progress on assigned projects to minimize delays.
• Develop strategies to assist customers and city staff to maximize process efficiency.
• Participate in the evaluation of procedures and in the development of new and improved practices.

Department Relations and Communications Coordination

• Disseminate information in response to public or internal inquiry requiring judgement, knowledge and interpretation of department procedures and regulations. 
• Create and update project reports for the City Administrator, Mayor and Council, and customers. 
• Coordinate communication or mass distribution of information by social media, website, publication, phone or other media as may be necessary to reach the appropriate audience. Prepare and distribute materials related to council agenda items and memos for the Department.
• Closely monitor and report on progress regarding special issues and development project concerns.
• Manage proactive relations activities, including media campaigns, and strategic partnerships. Identify and leverage tools to meet Division and City objectives.
• Plan and organize training opportunities for staff and customers for code or procedural changes or updates.
• Plan and organize forums, surveys, and utilize feedback tools to gauge efficiency and effectiveness of the City’s development process.

Research and Data Development

• Research, gather, compile, and prepare information as required to complete project narratives, reporting documents, or other activities. Assimilate acquired information using comparative and analytical techniques.
• Prepare data for reporting and presentation in variety of formats as needed, including source information and methodology used.
• Develop and maintain data files, spreadsheets and databases as needed. Engages in data management practices, ensuring accessibility, integrity and reliability of department data.
• Organize and prepare reporting of development process data and statistics. 

Plan Review

• Review construction documents for code compliance.
• Utilize plan review software to review, issue corrections, and approve assigned projects. 
• Plan review will generally be performed as backup for other staff as workload requires.

Performs all other duties and tasks as assigned

• Will perform any other function or duty as assigned by the Department. 
• Provides back up to Department staff with assigned tasks as needed, covers duties during staff absences.

Required Qualifications & Skills:
Applicant must meet one of the following:

• Bachelor’s degree in engineering, construction, architecture, or a related field and two (2) or more years of experience in project management, design, construction supervision, permitting, marketing, communications, and/or change management.
• A two-year degree in a related field with four (4) or more years of experience in project management, design, construction supervision, permitting, marketing, communications, and/or change management.
• A combination of six (6) years education and experience in project management, design, construction supervision, permitting, marketing, communications, and/or change management.

Applicant must meet all the following:

• Must be proficient with Microsoft applications including Word, Excel, Publisher, and PowerPoint.
• Must be familiar with the permitting and construction process and be able to read and understand plans, building codes, and ordinances.
• Must have a valid Montana driver’s license or must be obtained within thirty (30) days of employment.
• Experience with municipal government and knowledge of department and functional operations is preferred.
• Obtain an ICC Plans Examiner Certification (IRC or IBC) within six months of employment and second Plans Examiner Certification within one year of employment. 

Competencies:
Professionalism: models core values by being honest, respectful and positive; continuously demonstrates the core values of the City and the Division.
Critical Thinking: ability to analyze data, ability to anticipate consequences of situations and decisions, taking appropriate actions to solve problems.
Strategic Planning: ability to efficiently organize, prioritize and manage multiple tasks, projects, processes and deadlines using appropriate initiative and independent judgment within guidelines. Make recommendations and take actions in support of Department goals and priorities.
Interpersonal: ability to develop and maintain interpersonal relationships, ability to work with elected officials, the public, peers and senior management, effectively communicate orally and/or in writing using tact and diplomacy.
Applied Knowledge: demonstrates adaptability, principles of management practices as applied to municipal business and operational needs, ability to research and report using a variety of methods, techniques and procedures, able to develop policy, process and efficiencies in support of Division goals.Primarily work is indoors in a normal office environment. Intermittent physical effort involving lifting of 25 pounds or less and outside work is required. Work requires attention to detail or deadlines between 55% and 80% of the time. A typical workday involves about 75% of the time spent sitting and frequent use of a keyboard. In some department applications, it may be necessary to drive on occasion or attend events at various locations.

Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities.

Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.

This document does not create an employment contract, implied or otherwise. The City retains the discretion to add duties or change the duties of this position at any time.