Office Specialist IV

The Department: 

For more than 125 years, Silicon Valley Power (SVP) has been powering the City of Santa Clara, a community at the center of global innovation and home to some of the world's most influential technology companies. As a city-owned, not-for-profit electric utility, SVP is committed to delivering reliable, affordable electricity and exceptional customer service while supporting the growth and success of our community.

At SVP, we do more than provide electricity. We power innovation, foster economic development, and help shape the future of energy. Our diverse customer base, ranging from residential neighborhoods to major technology companies and data centers, creates exciting opportunities to address complex energy challenges, develop innovative solutions, and build meaningful partnerships.

Sustainability and innovation are at the heart of our mission. Through investments in renewable energy, energy efficiency, and modern electric infrastructure, we are working to build a cleaner, more resilient energy future while maintaining the competitive rates and reliable service our customers depend on.

Joining Silicon Valley Power means becoming part of a team that is making a difference. Our employees have the opportunity to tackle emerging energy challenges, collaborate with industry leaders, and contribute to the success of one of the nation's most dynamic communities.

The Position: 

This advanced administrative support class is distinguished from other City office support classes in that incumbents normally report to a Department Director with responsibilities involving the frequent use of tact, discretion, initiative, independent judgment, and political awareness. Responsibilities include regular contact with government officials, board or commission members, representatives of business or community organizations, the public, and City staff to exchange information and explain administrative policies and procedures. This position differs from other positions in the Office Specialist series in that the emphasis is on providing administrative support to manage the functions of a department. The incumbent may direct work of other office support or clerical staff.

Additional Information: 

Applications must be filled out completely (e.g. do not write “see resume, NA, or personnel file.”). Years of experience are considered on the basis of full-time-equivalent experience (2080 hours per year). To receive consideration for the screening process, candidates must submit a Resume. Incomplete applications will not be considered.

Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov. Applications must be submitted by the filing deadline of November 2, 2026 at 4:00 PM. 

THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED ABOVE. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. APPLICANTS WILL BE CONSIDERED FOR POSITIONS ADHERING TO ALL APPLICABLE CITY POLICIES, INCLUDING BUT NOT LIMITED TO CMD 033- EMPLOYMENT OF RELATIVES.

The annual salary range for this position is $93,902.28 - $119,658.60. This position may be filled at or near the minimum of the salary range. 

EDUCATION AND EXPERIENCE

Minimum Education Requirements: 

Graduation from high school or possession of a GED. 

Minimum Experience Requirements: 

Four (4) years of progressively responsible secretarial or office administrative experience, which required frequent public contact; and Computer proficiency in Microsoft Word and Excel.

Acceptable Substitution: 

None.

License/Certifications: 

Possession of a valid California Class C driver’s license.

Desirable Qualifications: 

Other Requirements: 

Must be able to perform all of the essential functions of the job assignment.

Follow this link to view the entire Class Specification, which includes more information on Typical Duties and Knowledge, Skills, and Abilities.

Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview may be required prior to appointment.

Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. 

PERMANENT CITY EMPLOYEES PREFERENCE POINTS: Current permanent employee candidates who receive a passing score on the examination will have an additional five (5) points added to their final score.

The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or [email protected].