Assistant Director Event and Conference Services

Job Profile:

Administrative Operations Manager 1

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$60,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Manages the routine operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.

Job Description:

Salary Rate: $60,000 per year

The Assistant Director – Events and Conference Services serves as a central member of the Student Services Events and Conference Services Team and is primarily located at the Sun Devil Fitness Complex-Tempe. This position is responsible for the daily events and conferences in the SDFCs and its surrounding grounds. The role supports internal, student org and university department reservations and bookings as well as community rentals of the space. This position will support other events on campus as needed.

ESSENTIAL DUTIES:

Events & Reservations:

• Serve as the main administrator for bookings and reservations with Sun Devil Fitness Center at the Tempe campus and other locations as needed.

• Lead point of contact in preparation of contracts and agreements as they pertain to community rentals held at Sun Devil Fitness Complex facilities.

• Inventory and maintain equipment and supplies necessary for special events.

• Actively market and recruit events and rentals to the SDFC to maximize revenue generation.

• Coordinate all internal and external facility reservations associated with Sun Devil Fitness Complex Tempe; which includes 234,000+ square feet of facility space and 12 acres of field space (20,000+ bookings annually).

• Develop a priority schedule for wellness programs in the facilities, to support Sun Devil Wellness programs while maximizing revenue generation.

• Hire, train, mentor and evaluate Event Coordinators to support events.

• Communicate any event needs with Olympus custodial services to ensure the expected level of cleanliness is met and proactively maintained.

• Serve as a point of contact for audio visual troubleshooting in the SDFCs.

• Work as a part of Events and Conference Services team in providing and updating comprehensive policies and procedures to ensure all clients, including student organizations, departments, and community organizations, are knowledgeable and complies with University policies and practice.

• Assist with other duties as deemed necessary from the Director of Events and Conference Services.

Risk Management:

• Promote Risk Management training and preparedness for all staff. .

• Provide Risk Management training as a prominent and essential component of student event coordinator jobs with the department.

• Ensure current status of Red Cross certifications are maintained by student event team.

Desired Qualifications:

• Experience working in facilities management or related position;

• Experience in managing third-party service contracts;

• Evidence of working collaboratively across different constituencies for effective service delivery;

• Experience managing and developing full-time staff members and/or student worker populations;

• Demonstrated proficiency in problem-solving and decision-making;

• Evidence of effective written, interpersonal, oral, and verbal communication skills;

• Experience maintaining effective working relationships, presenting to audiences, public speaking, analyzing problems, proposing effective solutions, and effectively delegating responsibilities to staff;

• Experience meeting priority deadlines while providing accurate and excellent service.

Department Statement:

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$24404.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.