Executive Assistant

Executive Assistant (Personal & Business Assistant)About the role   We are looking for a sharp, dependable right hand to help run the business side of two growing organizations — Healthcare offices in  (Laurelhurst & Magnolia) and a mobile clinic — plus a personal wellness retreat project on the side located in Woodinville. This is a hybrid role: equal parts behind-the-scenes operator and in-person team energizer.What you'll doHandle monthly bill pay and payroll across both businessesManage and update wellness retreat website, plus its related bills/subscriptionsCoordinate and help run meetings with corporate partnersVisit the offices 1–2x/week — bring snacks, bring good energy, be a friendly presence for the teamCheck in regularly with doctors and dental assistants to make sure nothing's falling through the cracksGeneral admin support as things come upWhat we're looking forOrganized, proactive, and comfortable juggling finance tasks and people tasks in the same weekBasic comfort with bookkeeping/payroll tools and simple website edits (Squarespace/Wix-type platforms)Warm, outgoing — someone who genuinely likes walking into a room and lifting the moodTrustworthy with financial and confidential informationReliable transportation for office visitsBackground checkGood to haveExperience in a small business or healthcare office setting, Google sheets and driveFamiliarity with QuickBooks or similar payroll/accounting softwareLogisticsPart-time / flexible, with set weekly hours for finance tasks + 1–2 in-office visitsSeattle area (Laurelhurst & Magnolia offices) and Woodinville Retreat center