Payroll Coordinator

At Sandvik, we are committed to teamwork and believe in the power of developing ideas and solutions together. We leverage our shared passion, diversity, open-mindedness, and cooperative spirit to shape the future of our industry and, with it, the path of your career. Now we are looking for someone with a passion for their trade and a strong focus on customer satisfaction to take this role forward.

We are seeking a Payroll Coordinator x 1 based in UB Head Office, Ulaanbaatar Mongolia:

JOB PURPOSE:

The Payroll Coordinator is responsible for ensuring the accurate and timely processing of all employee payroll. This role maintains payroll records, verifies timesheets, calculates earnings and deductions, and ensures compliance with company policies and applicable labor and tax regulations. The position also supports compensation administration, payroll reporting, benefits administration, payroll reconciliations, and collecting internal and external data for preparation of analysis.

• All employees and workers are required to conduct themselves in accordance with our EHS Vision to achieve Zero Harm to; our people, the environment we work in, our customers and our suppliers
• Provide payroll processing and prepare and distribute employee pay slips in a timely manner (2 times a month)

• Process payroll changes including salary adjustments, allowances, payroll related deductions, exemptions, job transfers, promotions, and other employee status changes.
• Compile, calculate, verify, and enter payroll data into the upcoming payroll system.
• Maintain payroll master data, including new starter setup and induction, employee master file changes, and payroll system updates.
• Prepare termination calculations and ensure timely final payments.
• Administer employees leave records and leave tracking.

• Reconcile payroll-related general ledger accounts and prepare payroll journal entries.
• Reconcile payroll processing, payroll costing, salary packaging, and payroll reports.
• Calculate payroll liabilities including Personal Income Tax (PIT), Social Health Insurance (SHI), and other statutory deductions.
• Compiles summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages.
• Ensure compliance with all applicable labor laws, tax regulations, and company policies.
• Remain current on payroll legislation, regulatory changes, and best practices.

• Work closely with the HR team to ensure payroll-related data from Workday and other HR systems are accurate and up to date.
• Review regular payroll reports and investigate discrepancies between HR Systems and Payroll Systems.
• Update and maintain payroll, compensation, and employee information systems.
• Safeguard confidential employee and payroll information.

• Support administration of compensation, including annual salary reviews, bonuses, and salary structure updates.
• Compiles, calculates, and enters data into payroll system.
• Prepare and analyze compensation and benefits survey data.
• Administer employee benefits including retirement savings plans, insurance, workers' compensation, and private health insurance.
• Obtain, verify, and maintain employee benefit information.

• Prepare payroll related documents, payroll expenditure reports, including tax payments and benefit plan disbursements.
• Produce standard and ad hoc payroll and HR reports.
• Support employees with salary statements, payroll letters, and related payroll documentation
• Respond to payroll-related inquiries and resolve payroll issues promptly.
• Create and provide basic HR reports to business leaders and HR Managers.
• Maintain payroll records, documentation, and filing systems in accordance with company requirements.

• Coordinate monthly payroll validation activities with HR Team and relevant stakeholders to ensure salary and compensation information is accurate.

• Prepare bank payment schedules and update payroll cost centers.
• Manage SIM administration and related employee records as required.
• Perform exposure-hours reporting and other payroll-related administrative duties.
• Undertake other duties and projects as assigned by the immediate Manager.

Your profile

• Minimum of 3 years of relevant work experience
• University degree in Finance, Accounting or in related field
• Strong knowledge of payroll legislation, taxation, compensation, and employee benefits administration
• Experience working with HRIS and similar payroll systems are advantage
• Advanced Microsoft Excel skills and proficiency in Microsoft Office applications
• Excellent attention to detail and accuracy.
• Strong analytical and numerical skills.
• Excellent in English
• Ability to handle confidential information with discretion
• Effective communication and interpersonal abilities.
• Strong organizational and time-management skills.
• Problem-solving and customer service orientation.
• Ability to work under deadlines and manage multiple priorities.

Only shortlisted candidates will be co