Remote Executive Operations & Business Systems Specialist

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Location: Remote from Latin America

Position Type: Full-time

Salary: $2,000 USD/month

Schedule: Monday – Friday, 8:00 AM – 5:00 PM US Business Hours

 

Job Overview

 

Our Client is a modern, technology-forward enterprise dedicated to operational efficiency, employee development, and organizational growth. Recognizing that sustainable expansion relies on optimized people operations paired with modern digital infrastructure, they foster a culture built on scalable processes, continuous improvement, and seamless cross-functional collaboration. To support their scaling team, they are looking for a professional who combines executive-level administrative support with financial expertise and a strong interest in AI, automation, and emerging business technologies.

 

The Role

 

 

Key Responsibilities 

Executive and Administrative Support

• Provide direct administrative support to company executives.
• Manage calendars, schedule meetings, coordinate appointments, and help prioritize executive commitments.
• Prepare meeting agendas, organize supporting materials, take notes, and track follow-up items.
• Draft and edit emails, reports, presentations, letters, and other business communications.
• Coordinate travel arrangements, reservations, itineraries, and related logistics.
• Assist with special projects and ensure deadlines and commitments are completed.
• Communicate professionally with employees, tenants, vendors, lenders, business partners, and other stakeholders.
• Help executives stay organized across multiple companies, properties, and projects.

 

Financial Analysis and Reporting

• Prepare and maintain financial reports, operating dashboards, budgets, and forecasts.
• Analyze company and property performance, including revenue, expenses, occupancy,
cash flow, and budget variances.
• Assist with monthly KPIs and provide clear explanations of trends and results.
• Run financial models for acquisitions, developments, and other business decisions.

 

AI, Automation, and Process Improvement

• Identify repetitive or inefficient processes that can be improved through AI, automation, or better system integration.
• Build and maintain practical AI-assisted workflows for finance, accounting, operations, marketing, leasing, construction, and executive administration.
• Use AI tools to analyze information, summarize documents, prepare reports, draft communications, and support decision-making.
• Develop automated dashboards, templates, and internal tools that reduce manual work.
• Evaluate new AI applications and recommend tools that provide a clear business benefit.
• Help connect information across accounting, property-management, payroll, expense-management, and construction systems.
• Train and assist employees in using approved AI tools effectively.
• Measure whether implemented solutions are improving efficiency, accuracy, productivity, or cost.

 

Additional Responsibilities

Human Resources

• Manage full-cycle recruiting efforts, including sourcing, interviewing, onboarding, and orientation of new employees.

• Maintain employee records and ensure compliance with applicable employment laws and company policies.

• Administer benefits programs, leave management, and employee communications.

• Support performance management initiatives, employee evaluations, and professional development programs.

• Assist with the development and implementation of HR policies, procedures, and employee handbooks.

• Coordinate employee engagement activities, recognition programs, and company events.

• Serve as a trusted resource for employees regarding HR-related questions and concerns.

• Track key HR metrics including turnover, retention, hiring timelines, and employee satisfaction.

 

Technology Management

• Serve as the primary administrator for company software platforms and business systems.

• Manage employee onboarding and offboarding within technology systems, including user accounts, permissions, and equipment assignments.

• Coordinate with vendors and service providers to maintain hardware, software, and IT-related services.

• Evaluate and implement new technology solutions to improve efficiency, communication, and collaboration.

• Provide basic technical support and troubleshooting assistance for employees.

• Monitor software subscriptions, licenses, and renewal schedules.

• Assist with cybersecurity initiatives, access controls, password management, and technology best practices.

• Support integrations between business systems, including HR, payroll, accounting, communication, and operational platforms

 

Qualifications, Skills, and Key Competencies

 

Required Qualifications

 

Preferred Qualifications