Senior Personal Assistant - Orthopaedic Services

Job Description:

• Excellent benefits including salary packaging
• Fitzroy location
• Permanent, full time opportunity!

About the Role

An exciting opportunity exists for an experienced and proactive Personal Assistant or Senior Administrator to provide high-level administrative support to the General Manager and Head of Orthopaedic Surgery within a busy and dynamic Orthopaedic Unit.

This is a trusted role that requires exceptional organisational skills, initiative and the ability to manage competing priorities in a fast-paced healthcare environment. Working closely with senior leadership, you will coordinate complex diaries and meetings, prepare high-quality correspondence and documentation, manage confidential information, and ensure the smooth day-to-day operation of the Unit.

As a key member of the team, you will build strong relationships with clinicians, managers and a broad range of internal and external stakeholders. You will be someone who enjoys taking ownership, anticipates the needs of others, and can work independently while maintaining a high level of professionalism and attention to detail.

This role offers the opportunity to work closely with senior leaders, contribute to the efficient delivery of Orthopaedic Services, and play an important part in supporting strategic priorities and operational excellence.

The successful candidate will have demonstrated experience in a senior administrative or Personal Assistant role, supporting managers or senior leaders within a complex environment. You will be an adaptable and highly organised professional with excellent communication skills, sound judgement, and the ability to manage multiple priorities while delivering exceptional customer service.

Classifications for this position will range from HS3 - HS25 ($74,448.40 - $82,305.60 per annum).

Your Contribution

• Demonstrated experience (minimum 3 years preferred) in a senior administrative, Personal Assistant or executive support role.

• Experience supporting senior managers, directors, department heads or senior clinicians.

• Proven ability to manage multiple competing priorities with

• Advanced Microsoft Outlook, Word and Excel skills.

• Medical/healthcare background preferred

• Current National Criminal History Check or willing to obtain

What we Offer
• A focus on wellbeing initiatives, with regular events and programs
• Confidential, solutions-focused employee counselling
• A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month!)
• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Salary Packaging – Increase your take home pay!
• In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks
• Discounts and Promotions always available through our Foundation
• Regular opportunities for professional development to assist you to reach your career goals
• Culture of continuous improvement

About The Orthopaedic Department

The Department of Orthopaedic Surgery provides comprehensive, multidisciplinary, surgically focused management of patients with muscle, bone, and joint disease. The Department has long been considered as one of the leaders in academic Orthopaedic and Sarcoma Surgery in Australia. The Department of Orthopaedics is accredited by AOA as a training hospital. The Department is engaged in research of international recognition and is affiliated with the University of Melbourne.

Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Application
Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.
Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

Closing Date:

22 August 2026 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct