Event Operations Coordinator

Job Description:

Event Operations Coordinator

The Team
The Events team is responsible for the development, planning, and execution of Dow Jones Energy's global paid events, ensuring they are delivered on time, within budget, and provide a best-in-class attendee experience.

We thrive in a collaborative environment, working toward shared goals with an open-minded, can-do attitude. Efficiency, teamwork, and alignment are essential to the success of every event.

Position Overview
We are seeking a detail-oriented, proactive Event Operations Coordinator to join the Dow Jones Energy Events team. Reporting to the Events Director, this role supports the operational and logistical planning and execution of live events from pre-production through post-event evaluation.

The successful candidate will assist with vendor management, event technology, budget administration, project planning, and onsite event execution while helping deliver exceptional experiences for attendees, sponsors, and stakeholders.

Key Responsibilities:

• Event Logistics Coordination
  Assist in planning and managing event logistics, including:
  • Venue selection and vendor management
  • Registration and attendee management
  • Food & beverage coordination
  • Sponsorship fulfillment and deliverables
  • Hotel accommodations 
  • Audio-visual production
  • Floor plans and room layouts
  • Décor, signage, and branded materials
  • Event technology, including event websites, registration platforms, and mobile event apps

• Project Management: Develop and maintain project plans, timelines, critical paths, production schedules, and operational checklists to ensure successful event execution.
• Financial Administration: Track event expenses, create purchase orders, process invoices, and manage payments to ensure events remain within budget.
• Stakeholder Collaboration: Build strong working relationships with event internal stakeholders, senior leadership, sponsors, and external vendors to ensure seamless event coordination.
• Event Technology: Develop expertise in event technology platforms, including registration systems, event websites, mobile apps, onsite registration equipment, and attendee engagement tools.
• Additional Responsibilities: Take on additional responsibilities as the Events team continues to grow and evolve.

Skills & Knowledge:

• Experience: 0-2 years of corporate event management experience, particularly with mid-sized to large events. Proven ability to execute successful events.
• Technology Proficiency: Experience using event management platforms such as Cvent, event websites, i.e. WordPress, mobile event apps, and attendee engagement tools.
• Project Management: Strong organizational skills with the ability to manage multiple projects, timelines, budgets, and competing priorities while maintaining a high level of quality.
• Vendor Management: Experience working with third-party vendors, reviewing contracts, and supporting negotiations.
• Problem-Solving: Demonstrated ability to think critically, solve problems proactively, and remain calm in fast-paced or changing environments.
• Strategic Thinking: Strong attention to detail balanced with forward-thinking decision-making that supports business objectives and exceptional event experiences.
• Collaboration: Ability to work effectively across departments while building strong relationships with internal and external stakeholders.
• Communication: Excellent written and verbal communication skills with the ability to communicate professionally at all organizational levels.
• Adaptability: Willingness to work flexible hours, including evenings and weekends during peak event periods, while supporting international business schedules.
• Physical Requirements: Ability to lift and move materials weighing approximately 15–30 pounds when required.
• Travel: up to 25% (domestic and international) to support onsite event setup, execution, and breakdown. Candidates should reside within reasonable proximity to a major U.S. airport to support travel requirements.

Key Competencies:

• Positive, high-energy, solution-oriented mindset with the ability to thrive in a fast-paced environment.
• Passion for continuous learning and improving operational excellence.
• Innovative thinker who embraces technology and identifies opportunities to improve processes and attendee experiences.
• Collaborative team player who values inclusion, partnership, and shared success.
• Professional judgment with the ability to make informed decisions and adapt quickly to changing priorities.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [email protected]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

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Business Area:

Dow Jones - Luxury & Events

Job Category:

Marketing & Product Management

Union Status:

Union role

 

 

Base Pay Range: 60,000 - 75,000

We’re committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.

For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.

For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.