Administrative Assistant II - Public Works

Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Administrative Assistant II. With every job we fill, our focus is on providing best-in-class service to our citizens while offering opportunities for professional growth in a rewarding, innovative work environment.

The Administrative Assistant II reports to the Water Treament Utility Supervisor. The primary function of this position is to provide administrative support to the Water Production Division within Public Works. The primary functions of this position include:

• preparing and processing invoices or statements for accounts payable and receivable. 
• Assist with tracking budget and department information, such as maintaining balances, researching discrepancies and preparing basic financial reports. 
• Updating, maintaining and retrieving information from files and automated information systems; 
• incorporate data into assigned records and documents; 
• support the development and compilation of report and summaries and generate automated reports from system.
• Maintaining and monitoring inventory for assigned area which includes preparing the necessary paperwork for reordering and restocking supplies.

Tentative Recruitment Timeline:

• Posting Closes: Wednesday, July 29th
• Tentative In-Person Interviews: The week of August 3rd, 2026
• Tentative Start Date: August 31, 2026

This timeline is presented as an estimate only and is subject to chage based on business needs.
You are someone who effectively exceeds customer needs by building productive relationships and taking responsibility for customer satisfaction and loyalty.  You actively participate as a member of a team to move the team toward the completion of goals and produce quality outcomes.  You are committed to our safety philosophy, and you take great pride in proactively managing time and resources to ensure that work is completed efficiently while accomplishing objectives and achieving goals beyond what is required.
 
At Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do!  In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:

• 4-7 years experience with doing comparable level 2 responsibilities. Considerable previous experience required in the same or similar previous positions. The job requires a sound knowledge of common and uncommon techniques, concepts, methods, practices, use of forms, routines, etc., of complex nature.
• H.S. Diploma or G.E.D., Associate's Degree is preferred.
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work. 

This position is an At-Will position and is FLSA Non-Exempt - eligible for overtime compensation. 

View this presentation here.
Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in their employment, services, programs, and activities. If you require any reasonable accommodation during the application and interview process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.

Gilbert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.