Administrative Support Specialist, Senior

Torch Technologies

Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of War. As one of the nation’s top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: “Lighting the Pathway of Freedom”. And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

Torch Technologies has an exciting opportunity for an Administrative Support Specialist, Journeyman providing support to the Air Force Life Cycle Management Center (AFLCMC/HBN). This is a full-time position located at Hanscom AFB, MA supporting the Interoperaable Air and Missile Defense Branch (HBNI) of the International Command & Control and Sensors Division (AFLCMC/HBN).  This organization manages a full portfolio of Middle Eastern, Pacific and Eastern European programs executing under the Foreign Military Sales/Security Assistance umbrella.  

As a Administrative Support Specialist, Journeyman your duties will include the following, but are not limited to:  

• Keep leadership informed of mission-related issues and key updates.

• Monitor progress on various taskings and initiatives, ensuring timely execution.

• Provide information and background materials for program events.

• Draft official documents for leadership approval and signature.

• Disseminate program policies and initiative guidance across the organization.

• Interface with Foreign Nationals and Foreign Agencies overseas will be required

• Interface with High Ranking Military/Civilian members of US and foreign nations is required

• Schedule, coordinate, and support physical and virtual meetings.

• Prepare background information and invite required participants.

• Maintain and file meeting documentation, including attendance logs, minutes, and action items.

• Manage scheduling and technical requirements for video and on-line conferencing.

• Maintain logs and instructions for conferencing equipment setup and execution.

• Prepare correspondence, reports, papers, and briefings following applicable policies and templates.

• Maintain appointment calendars and conference room schedules.

• Answer telephones, forward messages, and respond to routine inquiries.

• Support coordination, distribution, and tracking of action items and suspense responses.

• Provide recommendations on administrative and office management processes.

• Assist with file management and document updates for the program office.

• Assist with travel planning, arrangements, and execution per the Defense Travel System (DTS) and Defense Travel Administrator’s Manual.

• Ensure proper coordination of travel documentation and logistics.

• Forward messages to program team members and provide Government-approved responses as required.

• Learn/track the Aircraft and Personnel Automated Clearance System (APACS) for the submission of country clearance data

• Inspection/MICT software Usage, Data Gathering and Input/Maintenance

• Unit Manning Document Usage, Data Gathering and Input/Maintenance

Required Qualifications:

• U.S. Citizenship

• Bachelor’s degree with 3 years' experience, 1 of which must be in the DoW OR,

• 5 years of directly related experience, 5 of which must be in the DoW

• Must have and maintain an active Secret security clearance.

Preferred Qualifications:

• Bachelor's Degree

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Experience with Microsoft Project, SharePoint, and DoD work-flow systems

• Excellent communication and briefing skills for senior leadership and stakeholders

• Strong organizational and multitasking abilities in a fast-paced environment

• Proactive problem-solving mindset with attention to detail

Schedule: M-F; 8AM to 5PM 

Work Location:  Onsite at Hanscom AFB, MA 

Travel: 0-10% 

Relocation Assistance Available: No  

Position Contingent Upon Award of Contract: No 

Salary Range (only if required**):  $60,000-$70,000

The salary range information is a general guideline only.  Several factors can influence the salary for a position including but not limited to, Federal Government contract labor categories and contract wage rates, geographic location, business considerations, scope and responsibilities of the position, local or other applicable market conditions, and internal equity. Other factors include the candidate’s qualifications such as relevant prior work experience, specific skills and competencies, education/training, and certifications.

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Benefits: 

Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays.  

Applying to Torch Technologies: 

Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check. 

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law.  Torch Technologies, Inc. participates in E-Verify. 

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Careers Link as a result of your disability. You can request reasonable accommodations by sending an email to [email protected]. Thank you for your interest in Torch Technologies.