Surgical Scheduler - Ortho

Position Highlights:

• Position: Surgical Scheduler I - Orthopedics

• Location: 3329 75th Street, Woodridge, IL

• Full Time: 40 hours/week

• Hours: Monday – Friday varies 7:00 AM - 5:00 PM.

• Required Travel: This role includes some travel to other locations and requires flexible hours to meet operational needs.

What you will do:

Reporting to the Practice Manager, arranges all surgical procedures of assigned surgeons, prepares the daily surgery schedule and coordinates the scheduling of surgical procedures with hospital surgical services.

• Corresponds with surgeons and office staff to obtain all required information to schedule hospital-wide surgical procedures.

•  Clarifies the exact procedure(s) details, verifies the physicians procedure code and corresponding equipment list.

• Enters all surgical requirements into the scheduling system and reviews potential scheduling options with physician and staff.

•  Estimates the approximate case time required based on past practice and varied surgeon requirements.

• Reviews all case requests for potential consideration for scheduling into reserved specialty time blocks.

• Enters procedure CPT codes for all patients to facilitate the reimbursement process.

• Continually manipulates and re-arranges surgical cases to resolve scheduling conflicts and develop the daily surgical schedules optimizing utilization of time and resources.

• Coordinates with hospital OR/DSC Unit Leaders and supply consignment department on specialty surgical case arrangements and issues related to booking a case with special needs related to time and room requirements, support resources, equipment, and instrumentation.

• Updates office staff on outstanding or resolved arrangements. Communicates up-to-date surgical schedule information and special provisions for inter-related departmental services (localization coordination, shared equipment availability, technician resources, etc.) with various coordinating departments including Admitting, OR, DSC, Endoscopy, Mammography, Nuclear Medicine and Radiology.

• Verifies that each coordinating department has addressed any outstanding requirements to finalize the scheduling of the surgical case.

• Documents all procedure related changes and information with appropriate notations in the surgery scheduling system.

• Notifies physician and surgical assistants. Coordinates requests for hospital surgical assistants assigning them to cases based on availability, type of procedure and physician’s preference.

• Adheres to all Northwest Community Hospital standards, policies, and procedures.

What you will need:

• Education: High School Diploma or Equivalent

• Experience: A minimum of two years’ experience working in a hospital or physician’s office required.

Benefits (For full time or part time positions):

• Opportunity for annual increases based on performance

• Career Pathways to Promote Professional Growth and Development

• Various Medical, Dental, Pet and Vision options

• Tuition Reimbursement

• Free Parking

• Wellness Program Savings Plan

• Health Savings Account Options

• Retirement Options with Company Match

• Paid Time Off and Holiday Pay

• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals – Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) – all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.  

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to “help everyone in our communities be their best”. 

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging—each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.