Maintenance Administrator - Tractor Trailer

As a Maintenance Administrator, you will provide accurate reporting and data analysis for our Tractor Trailer Maintenance team while working with internal teams to ensure vendor accounts are properly managed. Your goal will be to communicate clearly with internal and external stakeholders, provide regular reporting for the team and ensure all invoices and work orders from vendors are accurate and processed weekly for payment. Your success will be dependent on your ability to support the Tractor Trailer Management team with day-to-day operations and reporting.

If you are interested in this exciting opportunity with Irving Oil, please apply by July 26, 2026.

What We Offer:   

• Work Environment – Work onsite at our Crown St location in Saint John, NB with access to our fitness facility
• Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance  
• Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs   
• Paid Vacation – Plus an annual option to purchase additional vacation, too 
• Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program   
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program   

Your Responsibilities:

• Accurately input, track and monitor repair work done to fleet vehicles by outside vendors through the Fleet Maintenance System
• Validate vendor invoices, identify any discrepancies and work to resolve each issue, escalating to the Manager as needed
• Process weekly vendor payment batches to send to Accounts Payable for processing
• Maintain accurate equipment information within the system
• Utilize technology to effectively gather and respond to requests for information for managers, and customers
• Take ownership and accountability until a problem is resolved
• Effectively apply knowledge of distribution policies and procedures
• Manage and update Excel inventory spreadsheet and complete month end process
• Produce outcomes that demonstrate an understanding of financial impacts

Your Skills: 

• Must be able to multi-task, organize and prioritize business objectives
• Excellent communication skills are necessary, both oral and written
• Strong attention to detail and effective time management
• Strong knowledge of MS office applications, particularly Outlook and Excel
• Ability to work within the Trimble suite of applications TMT and TMW

Your Experience:  

• High School education or GED required with a preference for post-secondary education
• 2-4 years related experience with inventory balancing and/or accounting knowledge
• Previous exposure to the transportation industry would be considered an asset

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.​

Job Requirements - Work Experience

Maintenance

Job Requirements - Education

Undergraduate