Accounting Technician III -AP

Who We Are

With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.

Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.

One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.

The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.

FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.

In addition to rewarding and meaningful work, Front Range Community College (FRCC) offers a comprehensive benefit package designed to provide you and your eligible dependents, including domestic partner, with a broad range of employer paid and employee paid benefit options including:

• Medical, Dental, Vision, Life and Disability benefits, Health Benefits.
• Strong, secure, yet flexible retirement benefits, Colorado PERA . 
• Access to a tuition reimbursement program for eligible employees, their eligible dependents and domestic partners at any of the 13 system community colleges.
• Access to an Employee Wellness Program and Employee Assistance Program (CSEAP).
• A comprehensive leave program, including: annual and sick leave, paid holiday and winter break (we are closed the week between December 25 and January 1.)
• Access to an abundance of professional development opportunities at FRCC.
• This position does require a strong on-campus presence on the Westminster Campus (Westminster, CO) and will need to travel occasionally to the other two FRCC Campuses for training, meetings and events.
• This position will work Monday - Friday 8:00 a.m. - 4:30 p.m. This position will be required to work in office, on the Westminster Campus Wednesday and Thursday and hybrid 3 days per week. Days worked in the office may vary depending on business needs.

GENERAL SUMMARY:
Front Range Community College's (FRCC) Fiscal Services department processes and accounts for all financial transactions of the College.

This position assists and advises College staff of the methodology and treatment to use for processing invoices. This position supports other College-wide accounts and functions such as Payroll, Accounts Receivable, Inventory Control, Restricted Funds, the College Foundation and Purchasing.  

DUTIES:

Processing Invoices

• Independently manage and prioritize workflow of invoices in Issuetrak ticketing system, ensuring compliance with policies and procedures, and verifying the accuracy of documentation. 

• Audit and approve invoices with precision and timeliness for payment. 

• Enter invoices into the Financial System Banner. 

• Proactively identifies issues and works closely with College Department staff and Purchasing Department to resolve any discrepancies in a timely manner.

Matching Invoices to Open Purchase order or Contract 

• Examine and match invoices to corresponding open purchase orders or contracts. 

• Review documents for accuracy, completeness, validity, and adherence to policy. 

• Work with Purchasing staff to obtain appropriate new vendor paperwork (W9/W8, Independent Contractor forms) before entering invoice into Financial System Banner. 

• On occasions may need to initiate foreign vendor documentation process by collecting required information for Disbursement Accountant.   

Batch Checks and Check Distribution

• Sort and distribute checks on a weekly basis. Verify the accuracy of each check. Follow specific instructions pertaining to the warrants and how they need to be distributed.  

• Review data entry prior to check runs for invoices entered by other AP technicians and Disbursements Accountant. 

• Ensure compliance with rules and regulations, accuracy of information entered, accuracy of amount of payment, and ensure BDM image are uploaded correctly.  

Miscellaneous Duties

• Assist with month-end and year-end activities as assigned according to the Fiscal Services checklists. 

• Verify and correct discrepancies and errors when needed.     

• Backup duties include but are not limited to assisting with processing the check run, expense transfer requests, reallocating, prepping Collegewide invoicing, handling voided checks, correcting 1099 issues, Sales Tax filing and assisting College staff with inquiries. 

• Work on AP related projects as a team or as an individual, the work could be for CW or within the FISCAL/AP.

• Help with Fiscal Services with special projects. This could also be auditing requests, CW requests from higher management, asset audits, etc.

Three (3) years of technical accounting experience. Daily interaction with students, faculty and staff requires that this position have strong interpersonal, communication and organizational skills.  Clearly outline in your application how you meet the requirements.   (Part-time experience will be pro-rated)  See Resume” statements or blank employment history on the application in lieu of a complete application will not be accepted. A cover letter that describes your interest in this position, how your experience aligns with the minimum qualifications of this position and completed work experience (employment detail) within your application is required for your application to move forward. No Cover letter or Incomplete applications will not be accepted.

SUBSTITUTION: Three years of college, university or non-correspondence business school course work from an accredited institution which included eighteen (18) semester credit hours of accounting or bookkeeping can substitute for the required experience. (A COPY OF YOUR TRANSCRIPT VERIFYING THE REQUIRED CREDITS MUST BE RECEIVED BY APPLICATION DEADLINE, IF SUBSTITUTION IS USED TO MEET THE MINIMUM REQUIREMENTS)

REQUIRED COMPETENCIES:

• Accounting Principles: Accounting principles and practices, banking, and the analysis and reporting of financial data.
• Technology: Learn and stay current with software systems and other technology.
• Data Entry: Ensure data entry into accounting systems is accurate. Complete journal entries.
• Critical thinking: Conduct monthly audits. Help customers find and correct errors.  
• Customer service: Provide prompt and reliable customer service to staff, answering questions and referring customers to appropriate resources.
• Time management/Prioritization: Prioritize projects and daily work load to ensure projects are completed in a timely manner. 
• Communication: Provide accurate and timely communications to staff and fiscal team 
• Detail Oriented: Closely review data in databases, reports, and spreadsheets to ensure data accuracy.

NECESSARY SPECIAL REQUIREMENT & CONDITIONS OF EMPLOYMENT: Must submit to and successfully complete a pre-employment background check. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to the job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide Front Range Community College, Office of Human Resources with an official disposition of the charges.

APPEAL RIGHTS: 
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. 
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

FOR CURRENT OR FORMER STATE CLASSIFIED EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

This posting may be used to fill one or more similar positions in the future. 
Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.
 
Comparative Analysis: All state classified employees must be hired and promoted through a comparative analysis process. Part or all of the analysis for this position will include a review of your application material. Applications may be used to assess and rank applicants who meet the minimum requirements, cut to a top group, or establish an eligible list for referral to the position. Be sure your application material specifically addresses your qualifications, experience and accomplishments as they relate to the duties, minimum qualifications, substitutions, and preferred qualifications listed, including answering all supplemental questions thoroughly and with great detail. Attach additional pages if necessary to fully explain your experience and accomplishments. Failure to include adequate information or follow instructions may result in your application not being accepted for this position and may affect your score or inclusion in the final pool of qualified candidates.
 
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
 
Front Range Community College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Bob Gregory, [email protected] or by calling 303-404-5473.
 
Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA)
The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth.
 
If you are an individual who wishes to request reasonable accommodations for an exam, you must do so at least three days prior to the administration of the exam. Please refer to the contact information on the exam scheduling notice or on the specific job announcement.
 
Notice to Prospective Employees:
Front Range Community College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report. The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:
 

• Front Range Community College's alcohol and other drug policy
• VAWA policy
• Campus security policies
• Campus/community resources
• Where to find registered sex offender information
• Crime statistics for the previous three calendar years
• Reporting crimes

 The Campus Security Report can be accessed in two ways:
 

1. By going to the internet website at:  Clery Act Information(Download PDF reader)
2. Printed copies of the FRCC Campus Annual Security Report are available on request through the Dean of Students Affairs Office and any college Campus Security and Preparedness Office