HR & Operations Associate

Enterprise Bot is the leading provider of GenAI, Conversational AI, and automation software, headquartered in Zurich, Switzerland. Our intelligent virtual assistants and automation tools help organizations improve efficiency, reduce costs, and deliver exceptional customer experiences across industries such as banking, insurance, and logistics. Our mission is to become the world’s #1 AI-driven automation software provider within the next five years.

We work with leading companies such as the SIX Group (Swiss Stock Exchange), SWICA, Generali, and others to enhance customer interactions and automate business processes using our cutting-edge Conversational AI technology.

Our global team includes more than 70 highly skilled professionals from diverse backgrounds.

We foster an open, progressive company culture with state-of-the-art technology and flat hierarchies. At Enterprise Bot, you’ll experience a unique blend of passion, purpose, challenge, and fun.

Tasks

At Enterprise Bot, we're building AI solutions that help global enterprises transform customer experiences.

We're looking for a smart, proactive, and AI-savvy person who enjoys solving problems, working with people, and keeping things organized in a fast-paced startup environment.

This is an operations-focused role covering Administration, HR, and Talent support, with plenty of ownership and variety. What You'll Do

🏢 People & Operations

• Manage day-to-day office, workplace, and HR administration.
• Coordinate with vendors, suppliers, building management, and external partners.
• Work with Finance on invoices, payments, and vendor coordination.
• Maintain employee and company asset records, including laptops and equipment.
• Support employee onboarding, offboarding, documentation, and HR processes.
• Help coordinate business travel, flights, hotels, visas, and other logistics.
• Manage office supplies, facilities, events, and employee activities.
• Maintain HR and administrative records, trackers, and systems.
• Support employees with day-to-day HR and administrative queries.
• Support hiring through interview coordination, candidate communication, job postings, and recruitment administration.
• Look for ways to use AI and technology to simplify and improve processes.

Requirements

• 1–3 years of experience in HR, Administration, People Operations, or a similar role.
• Smart, AI-savvy, curious, and comfortable learning new tools.
• Highly organized with strong attention to detail and follow-through.
• Strong communication and coordination skills.
• Comfortable working with vendors, Finance, employees, and external partners.
• Proactive, hands-on, and able to manage multiple priorities.
• Comfortable working in a fast-moving startup environment.
• Experience with HRMS, Google Workspace/Microsoft Office, or similar tools.
• Exposure to Talent Acquisition is a plus.

Benefits

• Work with a global team building cutting-edge AI products.
• Be part of a company where AI is how we work.
• Get broad exposure across People, Operations, and Talent.
• Take ownership and make an impact from day one.

If you're excited about people, operations, and startups—and want to build your career in AI—we'd love to hear from you.