Junior Bookkeeper – Property Accounting

Full-Time  |  On-Site

About the Role

We are a small, growing real estate company looking for a junior bookkeeper to support the day-to-day property accounting for our portfolio, which includes office condo units, a retail parking structure, and industrial warehouse properties. This is an entry-level to junior position, ideal for someone early in their bookkeeping or accounting career who is organized, detail-oriented, and eager to learn the property accounting cycle from the ground up.

Working closely with our management, operations, and leasing staff, you will handle tenant billing, accounts receivable, accounts payable, deposits, and bank reconciliations across multiple properties and entities, with everything recorded accurately in QuickBooks. You will also help bill out services, leasing commissions, and other fees on behalf of the company itself.

Key Responsibilities

Tenant Billing & Cash Receipts

• Create and post monthly recurring rent and other charges for tenants across our office condo units, retail parking structure, and industrial warehouse properties.
• Prepare and distribute monthly invoices to tenants.
• Process incoming payments (cash application) and record them accurately and promptly.
• Save and upload billing and receipt reports to the appropriate SharePoint folders.

Accounts Payable & Deposits

• Coordinate the review and approval of vendor invoices.
• Select, issue, and cut checks for vendor payments.
• Make online payments for recurring property expenses such as utilities and property taxes.
• Prepare and make bank deposits.

Company & Commission Billing

• Prepare and issue invoices for services rendered, leasing commissions, and other fees billed by the real estate company.

QuickBooks Recordkeeping

• Enter all rent invoices, vendor payments, deposits, and company invoices into QuickBooks in a timely and accurate manner.
• Maintain organized, up-to-date records and supporting documentation for each property and entity.

Bank Reconciliations & Monthly Close Support

• Reconcile bank accounts for various bank accounts belonging to different corporate entities.
• Maintain supporting schedules and help reconcile operating and capital expenditure requests.
• Assist with monthly reporting packages and respond to information requests from outside accountants, under the guidance of senior staff.

General Office Support

• Assist with day-to-day administration related to the management and operation of our properties.
• Greet clients in the office and help keep office information and materials organized.
• Answer phone calls and assist with general office duties as needed.

Qualifications

• Associate's or Undergraduate degree in Accounting, Finance, or a related field preferred; equivalent bookkeeping experience also considered.
• Prior bookkeeping or accounting experience is a plus, ideally with exposure to property accounting, but candidates early in their career are encouraged to apply.
• Experience with QuickBooks required; familiarity with property management software such as Yardi is a plus.
• Strong computer skills, particularly in MS Excel (spreadsheets, basic formulas; pivot tables/charts a plus).
• Comfortable using online banking and bill-pay portals to process vendor, utility, and property tax payments.
• Basic understanding of accounting principles and a willingness to learn property-specific accounting practices.
• Strong attention to detail and accuracy.
• Good organizational skills and ability to prioritize and manage multiple properties' billing cycles.
• Comfortable working both independently and as part of a team.
• Fully bilingual (English & Spanish) preferred.