Job Description: Store – Senior Executive

Role Purpose

Key Responsibilities

1) Receiving & Documentation

• Verify incoming materials against PO/Challan/Invoice, ensure quantity & quality with QA/QC.
• Prepare and post GRN/MRN entries in ERP (SAP/Oracle/Tally/Zoho or company system).
• Maintain inward registers, batch/heat numbers, test certificates, and inspection reports.
• Handle return to vendor (RTV), rejection notes, and debit notes.

2) Storage, Preservation & 5S

• Ensure proper binning, labeling, and stacking as per material category (electrical, mechanical, consumables, spares).
• Implement FIFO/FEFO; ensure safe storage for critical/fragile/hazardous items.
• Maintain 5S, housekeeping, and EHS standards (MSDS, PPE, fire safety).

3) Issues & Consumption Control

• Issue materials against approved indents/MRN; validate approvals as per DOA.
• Track material consumption vs BOQ; flag variances and potential wastage.
• Manage returnable/non-returnable tools and contractor issue registers.

4) Inventory Management & Accuracy

• Drive daily cycle counts, monthly stock takes, reconciliation & variance analysis.
• Maintain reorder levels, min-max, safety stocks; trigger PR for replenishment.
• Monitor slow/non-moving and excess inventory; propose liquidation/transfer.
• Periodic reporting: Stock Ageing, Inventory Valuation, Stock Accuracy %.

5) Logistics & Coordination

• Coordinate with Procurement/Vendors for delivery timelines and shortages.
• Liaise with Transporters for in-bound materials; manage unloading, gate entries.
• Work with Finance for GR/IR reconciliation, invoice matching, and e‑way bill/GST documentation.

6) Compliance & Audit

• Ensure adherence to SOPs, DOA, QA/QC, and audit requirements.
• Maintain calibrations for measuring devices; ensure safe custody of HSD/lubricants (if applicable).
• Support internal/external audits, close NCs within timelines.

Required Skills & Qualifications

• Education: Graduate/Diploma in Stores/SCM/Engineering/Commerce.
• Experience: 5–8 years in site stores/industrial stores (EPC/Manufacturing/Steel/Power/Battery/Chemicals preferred).
• ERP/Tools: SAP/MM or equivalent ERP, Excel/Google Sheets, inventory scanners, basic Power BI (nice-to-have).
  • Knowledge:GRN/MRN, MRP, PR/PO, RGP/NRGP, FIFO/FEFO, stock audits, valuation.
  • Basic GST & e‑way bill flow, QA/QC coordination, HSE & 5S.
• Competencies: Accuracy, ownership, planning & prioritization, stakeholder coordination, integrity.