- Salary
- $47k – $73k
- Location
- Lewes, DE, US
- Type
- Full-time
- Department
- Customer Service
- Education
- Bachelor
- Closing date
- Today
- Source
- iCIMS
Description
Why Beebe?
Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community. Enjoy a fulfilling career as you support the health of our patients and a team focused on excellence.
Overview
With oversight and direction from the Administrative Director/DIO, Medical Education Manager, and the Residency Program Director, the Program Administrator I works collaboratively as part of the program leadership team to assure program effectiveness and continued accreditation. The Residency Program Administrator is responsible for the administration of day-to-day operations of the residency ensuring compliance with the requirements of the Accreditation Council of Graduate Medical Education (ACGME) and qualifying board. The Residency Program Administrator I acts as the central coordinator between faculty, attending physicians, residents, medical students, other institutional departments, and regulatory authorities.
Responsibilities
Provides support and meets regularly with the AD-GME/DIO, GME Manager, Program Director and core faculty concerning program issues, activities, and the status of projects.
Interprets and applies ACGME, specialty board, other national accrediting agencies, and hospital policies to support compliance.
Ensures that confidential files and records of current resident physicians and graduates are maintained. Assists in the preparation of appropriate letters of recommendation for graduates.
Informs resident physicians of inter and intradepartmental policy and procedure changes.
Serves as administrative contact for Resident Physicians.
Works with Program Director, GME Manager, and DIO as necessary to track, report, and ensure compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
Develops understanding of ACGME policies, procedures, regulations, and knows where to look for this information.
Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of program systems.
Completes all residency related databases accurately, reliably and in a timely fashion. The databases include but are not limited to ACMGE WedbAds, ERAS (Electronic Residency Application System), New Innovations, GME Track, etc.
Coordinates educational activities (e.g., didactic conference schedule, scholarly activity, etc.) that support the programs curriculum and adhere to ACGME requirements
Attends local, state, and national GME and Program workshops as necessary.
Effectively utilizes interpersonal communication skills and responds to office and telephone inquiries. Handles appropriate matters and answers questions providing accurate information.
Exhibits strong organizational skills, prioritize tasks to meet obligations in a timely manner. Notifies administrator of any problems that may cause delays.
Manages materials for the in-service exam and proctor's exam.
Assists Graduate Medical Education Office with onboarding and orientation. Schedules and organizes program specific onboarding and orientation.
Coordinates the resident physician recruitment and orientation process including the initial screening, examining, comparing, and processing of applications, scheduling interviews, correspondence with applicants, gathering of interview summary information, and submission of the residency match rank order lists.
Qualifications
Education and Experience: Entry level
1 - 3 years' experience in higher education, project management, or office management required. Experience in undergraduate or Graduate Medical Education preferred.
High School Diploma Required, bachelor's degree in related field preferred.
Knowledge, Skills, and Abilities Required: a. Excellent written and verbal communication skills b. Ability to organize information c. Ability to handle sensitive information with absolute confidentiality. d. Working knowledge of software applications including Microsoft Office e. Ability to make decisions independently or to escalate issues as needed.
Preferred/desired experience/special skills: a. Knowledge of ACGME requirements b. New Innovations or other Residency Management Software c. ACGME WebAds d. ERAS e. NRMP