Shipping Coordinator

Description

Hartzell Propeller, founded in 1917 and headquartered in Piqua, Ohio, is the global leader in advanced aircraft propeller design and manufacturing for general aviation. The company supports both piston-engine and turboprop aircraft and provides custom propulsion solutions for electric, hybrid-electric, and advanced air mobility programs. Hartzell has continued to expand its capabilities through strategic acquisitions, including Tanis Aircraft Products in 2021 and Whirlwind Propeller in 2024, strengthening its experimental market offerings. Since 2024, Hartzell has also enhanced its MRO (Maintenance, Repair, and Overhaul) presence through the acquisition of 9 separate MRO facilities across North America and Europe.

Description 

Hartzell Propeller seeks a Shipping Coordinator to coordinate and support the timely and accurate shipment of products to customers. This role is responsible for preparing shipping documentation, coordinating carriers and freight, tracking shipments, and ensuring orders are processed efficiently and in accordance with company requirements. The ideal candidate will have a strong customer focused attitude and excellent communication skills. 

Requirements

 Key Expected Deliverables from the position

· Identify and take action upon opportunities to implement process and efficiency improvements

· Ensure accurate and timely shipments to Hartzell Propeller customers by managing day to day workload of department. 

· Manage relationships with freight companies and negotiate rates on behalf of Hartzell

· Collaborate with others in the organization to accomplish company goals and to maintain customer satisfaction

· Develop full knowledge and understanding of U.S. export regulations and Hartzell’s export compliance program. 

Key Responsibilities

· Manage carrier relationships and negotiate freight rates

· Coordinate the day to day workload of the shipping department

· Work with Export Compliance Manager to interpret U.S. export  regulations to maintain procedures assuring compliance with all  applicable regulations. 

· Act as backup to Export Compliance Manager

· Prepare shipments for all Hartzell departments in accordance with  customer requirements, applicable regulations and carrier requirements,  including:

o Domestic and international courier shipments (Fedex/UPS).

o LTL carrier shipments (Roadway, ABF, etc)

o Export shipments via freight forwarders

o Shipments requiring specialized documentation ie: dangerous goods shipments, licensed shipments, carnets, etc. 

· Process shipments in Hartzell’s customer order management system

· Process FAA documentation 

· Communicate with carriers and schedule shipments 

· Coordinate special packaging if required

· Prepare reports for internal and external customers as required

· Negotiate freight claims and represent the interests of Hartzell and Hartzell customers for reimbursement 

· Assist in product classification in accordance with appropriate regulations (NMFC, EAR, etc.)

Required Education/Experience

· High School Diploma or GED required; Associate’s degree in Business or a related field preferred

· 2 -3 years related experience and training

· Certification to ship dangerous goods preferred

Technical Competencies

· Certified to ship Dangerous Goods (DOT & IATA) 

· Knowledge of and ability to comply with regulatory requirements as they apply to shipment of Hartzell product

o Export regulations (including EAR, ITAR, FTR)   

o FAA regulations   

o DOT and NMFC – classification of goods   

o OSHA (MSDS) – as required for dangerous goods shipments

· Knowledge of shipping-specific software and forms 

· Understanding of documentation required for shipments

· Ability to communicate clearly and professionally with internal and external customers

· Basic knowledge of Hartzell product required to determine shipment methods 

· Proficient Computer Skills (MS-Office, Internet)

· Accuracy, speed and attention to detail

· Ability to work in a high stress, fast paced environment with rapidly changing priorities

Behavioral Characteristics 

· Adaptability -  Maintaining effectiveness when experiencing major changes in work tasks  or the work environment; adjusting effectively to work within new work  structures, processes, requirements, or cultures.

· Builds Strategic Working Relationships – Develops and uses collaborative relationships to facilitate the accomplishment of work goals.

· Continuous Learning  – Actively identifies new areas for learning; regularly creates and  takes advantage of learning opportunities; uses newly gained knowledge  and skill on the job and learning through their application.

· Initiates Action – Takes prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.

· Manages Work - Effectively managing one’s time and resources to ensure that work is completed efficiently.

· Quality Orientation -  Accomplishing tasks by considering all areas involved, no matter how  small; showing concern for all aspects of the job; accurately checking  processes and tasks; being watchful over a period of time.

Our Culture

We are a team that prides ourselves on a culture that supports shared values of empowerment, accountability, drive, integrity, and respect. Our team shares a deep commitment to safety, collaboration, and a love for all things aviation. We offer a comprehensive compensation and benefits package to support your well-being and professional growth including medical, dental, vision, paid time off, life insurance, 401(K) plans with employer match, company provided Growth Participation Units (GPU) and so much more.  Our GPU benefit is unique to the industry and encourages all employees to think like owners and receive future financial reward for contributions to business growth.  Join our team to be part of a culture that encourages growth and development and celebrates our success.

Hartzell Propeller has a pre-employment and random Federal Drug & Alcohol Testing requirement and tests for marijuana, cocaine, opioids, amphetamines and phencyclidine in addition to alcohol.

Equal Opportunity Employer/Protected Veteran/Disability/E-Verify