Redevelopment Fiscal Coordinator

The Redevelopment Fiscal Coordinator provides financial, administrative, and operational support to the City's Redevelopment and Economic Development departments. Responsibilities include maintaining financial records, processing invoices and payments, tracking budgets and contracts, assisting with grants and required reporting, coordinating property and parking garage activities, and providing administrative support to the Department Director.

This position works closely with the City Controller's Office and other departments to ensure accurate records, timely processing, and compliance with applicable requirements. The ideal candidate is organized, detail-oriented, comfortable working with financial information, and able to manage multiple priorities while providing professional service to staff, vendors, and the public.

SPECIFIC DUTIES AND RESPONSIBILITIES

"*" denotes essential functions of the position

1. *Process invoices and claims for the Redevelopment Commission, Redevelopment Authority, and Economic Development Commission, ensuring accuracy, proper documentation, and approvals before submitting for payment.
2. *Maintain and reconcile financial records, including budgets, fund balances, project expenses, grants, debt obligations, and other redevelopment-related accounts.
3. *Receive, record, and track payments, revenues, and reimbursements; prepare deposits and coordinate financial transactions with the Controller's Office.
4. *Assist with grant reimbursement requests, maintain supporting documentation, and track payments in coordination with the Grant Manager.
5. *Maintain records of contracts, agreements, and financial obligations, including payment schedules, insurance documentation, and important deadlines.
6. *Assist the Director with preparing annual budgets, spending plans, monthly financial reports, and required state and local reporting, including redevelopment and TIF-related filings.
7. *Coordinate with the Controller's Office and other financial partners to support timely payments, accurate reporting, financial reconciliations, year-end activities, and audits.
8. *Maintain organized financial records and supporting documentation in accordance with applicable City policies, internal controls, and record retention requirements.
9. *Coordinate daily operations of the State Street Parking Garage, including maintenance, repairs, inspections, security, access systems, and vendor services.
10. *Administer parking agreements, permits, access cards, billing, collections, and related records; respond to questions and concerns from parking customers and the public.
11. *Track parking garage revenues, expenses, maintenance needs, and potential improvements, communicating recommendations to the Director.
12. *Maintain property records and inventory for Redevelopment-owned properties, including property information, status, and fixed asset documentation.
13. *Coordinate routine maintenance, inspections, and upkeep of Redevelopment-owned properties with appropriate City departments and vendors; track and follow up on maintenance requests and concerns.
14. *Provide administrative and executive support to the Director, including scheduling, correspondence, calendar management, research, and coordination of departmental activities.
15. *Assist the Director with preparing presentations, conducting research, and gathering background information from other departments as needed.
16. *Attend meetings, record proceedings, and prepare minutes for review and approval.
17. *Assist with preparing ordinances, resolutions, amendments, legal notices, correspondence, and other departmental documents.
18. *Maintain organized departmental files, records, and reports, ensuring information is accurate, complete, and submitted within established deadlines.
19. *Provide general office support, including answering phones, greeting visitors, distributing mail, maintaining office equipment, and ordering supplies in accordance with applicable purchasing procedures.
20. *Assist with departmental payroll, employee records, leave tracking, and related administrative functions in accordance with City policies.
21. Attend professional development and training opportunities as assigned or approved by the Director.
22. Perform other duties as assigned.

STANDARDS OF PERFORMANCE

1. Demonstrate informative and professional assistance when working with vendors, co-workers, and the public.
2. Display solid verbal and written communication skills.
3. Maintain initiative to preserve the flow of work while multi-tasking.
4. Work under stress with commitment to deadlines.
5. Sustain interpersonal relationships which encourage openness, candor and trust, both internally and with the general public.
6. Complete projects in accurate and timely manner.
7. Maintain City information in a confidential manner.
8. Maintain accurate, auditable financial records with internal controls consistent with SBOA standards.
9. Meet all statutory reporting, claim, deposit, and debt service deadlines.

MENTAL AND PHYSICAL REQUIREMENTS

1. Ability to work as a team member.
2. Display professional appearance, warm demeanor and positive attitude.
3. Be a motivated self-starter.
4. Work independently and to be accurate, efficient, and organized
5. Manage multiple tasks simultaneously.
6. Work under pressure with time constraints in a changing environment.
7. Frequent lifting or carrying of 10 pounds and on occasion may be required to lift up to 20 pounds.
8. May stand or walk 1-4 hours per day.
9. May sit 4-6 hours per day.
10. Employee must use hands for repetitive fine manipulation.
11. Occasional bending, kneeling, climbing, twisting, reaching and lifting.
12. Provide a safe and healthy work environment.

working environment and conditions

1. This position requires working in the internal environment, with occasional visits to the State Street Parking Garage and project sites.
2. Frequently- Standing, walking, sitting, talking, light work, medium work
3. Occasionally: Lifting, carrying, stooping, kneeling, crouching, little physical effort.

EDUCATION, Experience and TRAINING

1. Associate's or bachelor's degree in accounting, finance, business, or public administration preferred; minimum of high school diploma required or the demonstrated ability to work at this level based on past work experience in bookkeeping, filing, phone work and other related areas.
2. Previous customer service experience.
3. Ability to effectively communicate in both verbal and written forms.
4. A pleasant, friendly, and outgoing demeanor.
5. Experience in Microsoft Office products, specifically Word, Excel (including intermediate to advanced spreadsheet skills), and Outlook required.
6. Valid Driver's license.
7. Willingness to take on additional tasks as assigned.
8. Familiarity with applicable local, state, and federal regulations, including grant reimbursement and procurement requirements, preferred.
9. Demonstrated experience in governmental or fund accounting, accounts payable and receivable, and bank reconciliation; familiarity with SBOA requirements, tax increment financing (TIF), and Indiana redevelopment commission reporting preferred.
10. Working knowledge of payroll processing and leave administration.

equipment and Tools

1. Computers and other office equipment, Tyler Technologies software, SmartGov, and the DLGF Gateway.