Project Coordinator

Summary

The Project Coordinator is an entry-level position that provides administrative assistance to the Area Manager, Project Manager, and other managers in the department. The role requires a conscientious and cooperative team player who helps others with billing, filing, maintaining files, answering incoming and routing outgoing phone calls. The focus of this job is on producing high-quality, detailed work based on established standards, guidelines, and procedures. Consistent work output is essential, requiring patience and a willingness to handle and complete one task at a time. Responsibilities can cover all aspects of administration, including but not limited to customer interfaces, research, scheduling, and dispatch as needed. This position supports projects through communication, documentation, and working with teams to create and standardize processes to reach department goals. The Project Coordinator manages the flow of information amongst teams, external organizations, and leadership, which is why it’s important to take the time to get to know employees and build lasting relationships.

Benefits
· Robust 401 (k) program with discretionary safe harbor (no contribution required)
· Excellent health, dental, and vision insurance
· 8 Paid holidays
· Collaborative and supportive culture

 

Responsibilities

· Responsible for the timely, accurate execution of tasks

· Ensures that administrative processes for projects are run in compliance with the organization’s requirements

· Provides administrative support to facilitate the planning and coordination of activities for a project, maintain documents, and provide any information needed

· Provide basic status reporting and respond to requests for service, assistance, and information to all internal and external customers

· Prepares correspondence for signature as needed

· Ensures proper data entry of information into ViewPoint

· Maintain records for open jobs to ensure all required project documents exist

· Physical demands include long hours sitting, using a computer, standing, pulling/pushing, walking, lifting, and climbing

· The job requires intermediate computer proficiency and critical thinking skills

· Other duties, activities, and responsibilities may vary and change as assigned

 

Education and Experience

· High school degree or equivalent required 

· Preferred Associate’s degree in business administration

· Relevant work experience may substitute for the degree