Program Site Coordinator

Description

PROGRAM SITE COORDINATOR

JOB DESCRIPTION

Title: Program Site Coordinator
Organization: Boys and Girls Clubs of San Leandro
Location: School-based Site
Department: Programming

Reports to: Program Manager

Direct Reports: None
Exempt Status: Exempt

Position Type: Full-Time, On-Site

Compensation: $23 - $37/hr

Position Overview:

The Program Site Coordinator plays a key role in supporting the Program Manager in overseeing the daily after-school programming at Boys & Girls Club sites in the San Leandro and San Lorenzo Unified School Districts. This position helps ensure that programs are delivered in alignment with the A.S.E.S (After School Education and Safety) and ELOP (Expanded Learning Opportunities Program) grants. The Program Site Coordinator is part of the site leadership team, comprised of the School Safety and Operations Coordinator and the Kinder Club Coordinator, all of whom report to the Program Manager. The Program Site Coordinator will collaborate closely with staff, students, and community partners to support the successful operation of the after-school program, helping to create a safe, engaging, and outcome-driven environment.

Our Values in Action:

1. Transformative Leadership: We aspire to transform possibilities into probabilities. By embodying emotional intelligence, vulnerability, and empathy, we foster positive change with humility, authenticity, and continuous self-improvement. What that looks like in this role: Leading by example and inspiring growth in both staff and students is key to this role. Supporting and mentoring Youth Development Professionals (YDPs) ensures they have the tools to succeed. Collaborating with the Program Manager helps maintain smooth operations and align programs with the organization’s mission. Fostering creativity by encouraging engaging, student-driven activities enhances the learning experience. Proactively addressing challenges with a solutions-focused mindset strengthens program effectiveness. Creating a positive, professional, and collaborative environment benefits both staff and students.
2. Resilience: We approach every situation with a growth mindset, demonstrating flexibility and courage, reframing challenges as opportunities. We acknowledge our current state, embrace change, and adapt as needed, maintaining a solutions-oriented approach throughout our growth journey. What that looks like in this role: Remaining adaptable and ensuring the program runs smoothly despite challenges is essential. Supporting staff and students by maintaining a calm, solutions-oriented approach fosters a culture of problem-solving. Helping the team adjust to changes, whether in student needs or staff absences, maintains program consistency. Encouraging persistence and creative problem-solving when obstacles arise builds a strong foundation for success. Seeking feedback and applying it to continuously improve the program enhances its effectiveness. Demonstrating resilience ensures a consistent, high-quality experience for students and staff alike.
3. Youth Centered Approach: Every organizational action or maneuver is designed to directly impact and benefit the youth we serve. We value and prioritize the youth perspective, making decisions with a focus on their needs and well-being, rather than adult convenience. What that looks like in this role: Prioritizing students in every aspect of the program fosters a supportive and enriching environment. Creating a safe, welcoming, and inclusive space encourages engagement and learning. Supporting staff in building meaningful relationships with students strengthens their sense of belonging. Developing activities that reflect students’ interests, strengths, and academic needs enhances their growth. Collaborating with families and educators ensures students receive the support they need. Keeping student success and well-being at the center of all decisions drives program impact.

Essential Functions:

Program Support & Implementation: Assist the Program Manager in managing after-school site activities, ensuring program success, compliance with A.S.E.S./ELOP grant standards, and the delivery of structured, enriching programming in a safe environment.

Staff Coordination & Development: Support in supervising and guiding Youth Development Professionals (YDPs), providing training and development opportunities, assisting with staff schedules, and ensuring program goals are met.

Youth Engagement & Supervision: Help ensure staff effectively engage with youth, foster positive member experiences, and provide a supportive and structured environment for all participants.

Stakeholder & Community Collaboration: Maintain strong relationships with school administrators, teachers, and parents, engage families through outreach and events, and coordinate activities with external partners to enhance program offerings.

Data Collection & Reporting: Track attendance, participation, and program outcomes using MyClubHub and other systems, compiling data for grant reports and evaluations in collaboration with the School Safety and Operations Coordinator (SSOC).

Safety & Compliance: Ensure all staff follow safety procedures and emergency protocols, maintain compliance with licensing and grant requirements, and support training efforts to uphold a secure program environment.

Special Events & Programming: Assist in the planning and execution of special events, workshops, and training sessions for both staff and youth to enhance program engagement and success.

Operational Support & Continuous Improvement: Take on additional responsibilities as assigned by the Program Manager to support program efficiency, staff effectiveness, and overall program excellence.

Requirements

Qualifications & Experience:

Required:

• High school diploma or equivalent.
• At least 1-2 years of experience working with youth in an after-school, summer camp, or educational setting.
• Experience in a supervisory or leadership role, such as mentoring staff or leading activities.
• Strong verbal and written communication skills to engage with staff, students, and families.
• Ability to manage multiple responsibilities, meet deadlines, and ensure smooth program operations.
• Knowledge of youth development best practices and ability to uphold safety policies, including emergency procedures.
• Basic proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn attendance tracking and reporting systems.
• Experience working in a team-oriented environment and building relationships with school staff, families, and community partners.

Educational Requirements (Must have one of the following):

• High school diploma + 48 college semester units (˜ 2 years college), OR
• High school diploma + an Associate’s (or higher) degree, OR
• High school diploma + a passing score on the district’s Paraeducator/Paraprofessional Exam.

Preferred:

• Associate’s or Bachelor’s degree in Education, Child Development, Recreation, or a related field.
• 2+ years of experience in youth programming, after-school programs, or expanded learning environments.
• Familiarity with A.S.E.S. (After School Education and Safety) and ELOP (Expanded Learning Opportunities Program) grant requirements.
• Experience with scheduling, staff supervision, and professional development.
• Knowledge of positive behavior intervention strategies and restorative practices.
• Fluency in Spanish or another language spoken by families in the community.
• Current CPR/First Aid certification or willingness to obtain upon hire.

Work Environment:

This position will work primarily in a school-based site at the Boys & Girls Club of San Leandro. This role may occasionally require flexibility to accommodate organizational events or deadlines. Key aspects of the work environment include:

• Rarely required to stand.
• Rarely required to walk.
• Frequently required to sit.
• Continually required to utilize hand and finger dexterity.
• Rarely required to climb, balance, bend, stoop, kneel or crawl.
• Continually required to talk or hear.
• Rarely exposure to outside weather conditions (visiting a site)
• Occasionally exposure to bloodborne and airborne pathogens or infectious materials (Communicable diseases in an office environment including COVID-19, common cold, and flu viruses. Negative TB screen required).
• While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.
• The employee must occasionally lift and /or move more than 20 pounds.

The Boys and Girls Clubs of San Leandro is committed to diversity and inclusion and is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy, genetics, veteran status or any other status protected by state or federal law. We encourage individuals from all backgrounds and experiences to apply. All employment decisions are based on qualifications, merit, and business needs.

The above description is intended to describe the general content and requirements for the performance of this job. It is not an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time, nor does it change your status as an at-will employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.