Residency Program Coordinator

This is a hybrid role that requires onsite presence 1–2 days per week on average, with the needed flexibility to be onsite more frequently based on residency program needs. Occasional weekend hours are also required to support key program events such as graduations, retreats, and special meetings.

Are you energized by supporting the next generation of physicians and keeping complex, high‑impact programs running seamlessly? As a Residency Program Coordinator, you’ll play a vital role in the success of our Internal Medicine Residency program serving as a trusted partner to program leadership, faculty, and residents while helping ensure accreditation excellence, operational efficiency, and an outstanding training experience. If you’re organized, collaborative, and passionate about supporting physician education, we invite you to apply and be part of the team shaping tomorrow’s healthcare leaders!

Job Summary

Provide administrative support to the Residency Program Director in the development, implementation and management of residency program operations.

Essential Functions

• Graduate Medical Education Support

  • Document maintenance designed to ensure continued accreditation by the Accreditation Council for Graduate Medical Education (ACGME)

  • Assists the Program Director in preparation for accreditation site review

  • Provide administrative support to faculty committees

  • Provide administrative support to Program Director

• Budget and Finance:

  • Monitor and assist in preparation of budget

  • Notify Finance of monthly payments to teaching faculty

  • Monitor deposits and disbursements

• Scheduling:

  • Coordinate schedules necessary for the daily operation of the residency

  • Publish monthly schedule and coordinate updates when changes in rotations occur

  • Organize residency related committees, meetings, and conferences, to include scheduling rooms, catering, audio-visuals and other meeting needs

• Records and Statistics:

  • Maintain logs and records of residency statistics, and generate appropriate reports

  • Maintain and monitor resident and faculty evaluations

  • Maintain and update resident database

  • Assist residents and teaching faculty with preparation of handouts and other teaching materials

• Recruitment - Credentials – Orientation – Graduation

  • Coordinate recruitment process by using the ERAS System based on Program Director’s guidelines, prepare rank order lists, schedule interviews, preparation of marketing materials and brochures, and other related activities

  • Verify that resident credentials, certifications and licenses are kept current

  • Assist in orientation of new residents

• Coordinates special projects and/or programs for Program Director and other teaching faculty, which may include, but is not limited to data entry, transcription, correspondence, agendas, meeting minutes, calendars and scheduling, and travel arrangements

• Assist residents on general training program related issues

Qualifications

Required

• High School Diploma or equivalent

• 2 years of relevant experience

Preferred

• Associate's Degree

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings
• Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Butterworth Hospital - 100 Michigan St NE - Grand Rapids

Department Name

GME Resident Internal Medicine - Grand Rapids Hosp

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

8 a.m. - 5 p.m.

Days Worked

Monday to Friday

Weekend Frequency

Variable weekends

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Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

You may request assistance in completing the application process by calling 616.486.7447.