Office Manager

Department: Administrative

Employment Type: Full Time

Location: Houston, TX

Reporting To: Marsha Campbell

Compensation: $70,000 - $80,000 / year

Description

Essential Duties and Responsibilities

• Supervise and lead a team of administrative employees, including receptionists, office assistants, and facility coordinators. 
• Oversee daily office operations to ensure a productive, professional, and safe work environment. 
• Manage administrative workflows, delegate tasks, and monitor performance to ensure quality and timeliness. 
• Develop and implement office policies, procedures, and standards to improve operational efficiency. 
• Coordinate facility management, including maintenance requests, vendor contracts, and service schedules. 
• Manage office supply inventory, purchasing, and cost controls. 
• Oversee mail, shipping, and courier services, ensuring timely distribution and delivery. 
• Assist leadership with scheduling, correspondence, meeting preparation, and event coordination. 
• Prepare reports, communications, and documentation for internal and external use. 
• Support employee onboarding processes, workstation setups, and office orientation in collaboration with HR. 
• Track and reconcile office expenses; assist with budgeting and financial reporting. 
• Serve as the primary point of contact for office-related inquiries, ensuring responsive and professional communication. 
• Promote a positive office culture through engagement, collaboration, and team development initiatives. 
• Ensure confidentiality and compliance with company policies and standards. 

Why You’ll Love It Here

• Minimum of 3 to 5 years of experience in administrative or office management roles. 
• Proven track record of managing teams and coordinating office operations in a corporate or professional environment.
•  Experience in vendor management, facility coordination, and budget administration preferred.  

• Strong leadership and team-building abilities with effective delegation and follow-up skills.
• Excellent organization, time management, and multitasking capabilities. 
• Clear and professional written and verbal communication skills. 
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and business management tools. 
• Strong problem-solving and decision-making skills. 
• High level of professionalism, discretion, and integrity.  

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Equivalent work experience may be considered in lieu of a degree. 

• In-depth understanding of office administration, team supervision, and facility management.
• Knowledge of budgeting, purchasing, and vendor relationship management. 
• Familiarity with HR processes, including onboarding, performance feedback, and employee engagement. 
• Understanding of corporate policies, compliance standards, and confidentiality protocols. 
• Awareness of safety procedures and workplace regulations. 

• Dependable and proactive, with strong attention to detail. 
• Professional, approachable, and collaborative leadership style. 
• Adaptable and calm under pressure with strong conflict-resolution skills.
•  Self-motivated and driven to maintain a positive, efficient workplace.   

•  Bilingual (English/Spanish) preferred.  

Our Values