Benefits Coordinator, (9013)

Description

ORGANIZATION OVERVIEW: At Catholic Charities of the Archdiocese of Washington, your knowledge and service in areas such as immigrants and refugees, mental health, social work, employment and adult education, legal and financial services, health care, food assistance, shelter and housing, developmental disabilities and prison outreach can make a profound difference in the lives of many. Through more than 50 programs across the district and five surrounding counties, Catholic Charities is opening doors to help and hope. At CCADW, we continue to build an inclusive culture that celebrates a diverse workforce. We offer so much more than just a job. We offer careers. We take pride in our “promote from within” culture. We offer professional development, a comprehensive benefits package, a hybrid work model with both remote and in-office work, and a passion for building and motivating world class, high performing teams. Explore your career opportunity with Catholic Charities. 

Join us in Inspiring Hope and Building Futures. 

JOB SUMMARY: The Benefits Coordinator assists employees with benefits enrollment, and benefits questions, manages all insurance billing, maintains employee database and files, assists with payroll processing, and assists with reconciling monthly invoices. 

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Support and maintain the tenets of the Catholic Church within the Benefits plans, including the Catholic Church’s expressed views on promoting and maintaining life and the rights of the unborn.  
• Administer various employee benefits programs, such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, 403(b), and wellness benefits. Provide customer service support to internal and external customers. 

1. Act as the first-line contact between Catholic Charities and external benefit vendors, administrators, brokers, and the Archdiocese of Washington. 
2. Act as liaison with benefit vendors, payroll, human resources and the Archdiocese of Washington to facilitate resolution of employee benefits issues. 
3. Review and submit benefit correspondence to vendors.

• Provide detail-oriented administrative support services in processing the following benefits transactions. 

1. Respond to benefits questions about the program.   
2. Conduct bi-weekly new employee benefit orientations and yearly open enrollment meetings at multiple work sites.   
3. Accurate data entry of employee benefit enrollments, changes, and terminations into the HRIS system. 
4. Administer and process claims for short-and long-term disability, flexible spending, fringe benefits and workmen’s compensation. 
5. Process Federal and DC  FMLA claims in collaboration with third-party vendor. 
6. Process workmen’s compensation claims for submission to the third-party administrator. 
7. Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in the HRIS for payroll deduction. 
8. Maintain inventory of vendor benefit materials.  Coordinate terminations of benefits with affected employees. 
9. Maintain and produce the OSHA 300 and 300A, worker’s compensation records and other work-related injury documentation. 
10. Submit annual EEO-1, VETS-100 and OSHA reports. 

• Perform other job-related duties as assigned by Manager or Director of HR Shared Services. 

Requirements

EDUCATION and EXPERIENCE:

• Bachelor's degree in Human Resources, Business Administration or related field OR High school diploma and at least 5 years of experience in day-to-day benefits administration.  
• 2 years direct work experience in benefits administration.
• Experience with Ultimate Software (Ultipro) preferred, including familiarity using an online benefits enrollment platform.
• PHR, CBP or CEBS certification preferred. 

SKILLS and COMPETENCIES:

• Basic Knowledge of pertinent federal and state regulations, filing and compliance requirements both adopted and pending affecting employee benefit programs, including ERISA, FMLA, ADA, ACA, Section 125, Workers’ Compensation, Medicare, and Social Security and DOL requirements. 
• Skill in the use of computers, preferably in a PC, Windows-based operating environment. 

Benefits Package: 

• Robust Professional development and training opportunities 
• Medical, prescriptions, dental and vision insurance
• Retirement savings plan with company match
• Company-paid and supplemental life insurance
• Short Term/ Long Term disability
• Group Life Insurance and AD&D
• Other Volunteer Insurance Benefits
• Flexible spending accounts
• Paid vacation, sick and personal leave
• 11 paid holidays
• Tuition reimbursement
• Employee referral bonus program 
• Parenting leave 
• Pet’s Insurance 

Work Schedule: Monday - Friday, 9:00 AM - 5:30 PM