Volunteer Events Coordinator

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Position Title:

Volunteer Events Coordinator

Job Category:

Student Hourly

Job Profile:

Student Help

Job Summary:

POSITION DESCRIPTION

Volunteer Events Coordinator-Campus Activities and Student Engagement

Dreyfus University Center, University of Wisconsin-Stevens Point

Accountability

The Volunteer Events Coordinator will report to the Fraternity, Sorority, and Volunteer Program Manager.  The Volunteer Events Coordinator is expected to complete duties as assigned by the Full-Time staff and Student Manager. 

Responsibilities

The Volunteer Events Coordinator is responsible for organizing, promoting, and implementing one-time and recurring volunteer events for the UWSP community in response to community needs and students’ interests.  The Volunteer Events Coordinator will identify ways to educate the campus community on various social justice issues. The Volunteer Events Coordinator is also responsible for working as a member of the CASE volunteer programs team to brainstorm, create and facilitate volunteer opportunities that meet the needs of UWSP students and community.

Specific Duties

Administrative

• Prepare and submit goals at the beginning of the year

• Work in conjunction with community agencies and students to identify the social justice issues and community needs of Portage County that will serve as the basis for creating volunteer opportunities for UWSP

• Promote volunteer events and programs at Volunteer Fairs, Labor of Love, Orientation, and other campus-wide events as needed

• Write and compile event reports

• Meet weekly with supervisor and attend staff meetings, trainings and professional development sessions

• Maintain and update transition materials 

• Attend the summer volunteer staff training retreat 

Event/Volunteer Management

• Organize, promote, plan, implement recurring volunteer events each month with various community agencies and organizations 

• Keep open communication with community agencies and organizations prior to events and follow-up afterwards

• Organize, promote, implement, and staff monthly service events including  

• the United Way fall semester event, Make a Difference Day  

• Sustainable Saturdays

• Saturdays with Seniors 

• Blood Drives

• Work with marketing team to create marketing materials for volunteer events and programs

• Evaluate and assess the program ability to meet goals of the office and university

Other

• All staff members are required to assist at CASE-sponsored events outside of the normal scope of position duties; it is expected that each staff member will work additional hours throughout the semester to ensure adequate staff coverage at these events

• Perform other assigned duties and complete projects as they arise

Qualifications and Wage Classification

In addition to the general qualifications for all UWSP student employees of taking at least 6 undergraduate or 5 graduate credits per semester and being in good academic standing with the University (cumulative and semester GPAs of 2.0 or better), the Volunteer Events Coordinator must: 

• Demonstrate excellent computer skills and be detail oriented

• Possess organizational and time-management skills as well as oral and written communication skills

• Have a willingness to be creative with program planning and promotion

• Be able to communicate well with people on and off campus to coordinate and prepare for events

• Have general knowledge of promotional tactics and public relations

• Have a general knowledge of working as part of a team in an office environment

• Possess an ability to work independently on assigned tasks 

• Be available to work some evenings and weekends  

• Be held accountable and abide to the policies outlined in the University Centers Student Employment Handbook

The Volunteer Events Coordinator is compensated according to the University Centers Student Employment Wage Classification Scale Division I – Range I.  This position requires (and is limited to) 8-12 hours per week during the academic year and is placed on a probationary period for the first eight weeks of employment.  The position requires scheduled office hours between 8:00 am and 4:30 pm Monday through Friday in addition to occasional evening and weekend commitments.

Learning Outcomes 

As a result of their involvement in the University Centers student employment program, student employees will gain experience in: 

 Job Knowledge

• Personal Development

• Responsibility/Task Completion

• Customer Service

• Community Engagement

• Inclusivity at Work

• Work Practices

• Judgement/Problem Solving

• Success Attributes

Base Wage

$12.50/hour

The University Centers invites all students regardless of age, color, national origin, citizenship status, physical or mental ability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, public assistance status, or veteran status to apply for any position within the University Centers.  

Key Job Responsibilities:

Special Notes:

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or [email protected].

The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx

The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.