House Manager & Family Assistant

Job Description:

House Manager & Family Assistant

Location: Shoreline, WA 98177

Employment Type: Full-Time | 35-40 hours per week

Schedule: Monday - Thursday: 6:30am - 2:30pm & Fridays: 7:30am-12:00pm

Compensation: $35-$43/hour

Start Date: ASAP

Requirements

• Maintain a smoke-free and fragrance-free environment
• Vaccinations general (Covid & Flu preferred)
• CPR and First Aid preferred
• Reliable transportation
• Must be authorized to work in the United States

About Our Family

We’re a close-knit, active family of four in Shoreline, and our house is a place built on warmth, connection, and a lot of everyday heart. Both of the parents work demanding full-time jobs, so our weekday mornings are a fast-moving blur—and that’s where we truly need a steady, reliable extra pair of hands.

More than anything, we deeply value the people who come into our home to support our family. We care about raising kind, curious, independent kids who know how to take responsibility for themselves, and we’re hoping to find someone who shares those same core values. On weekends, you’ll usually find us catching up with neighbors, cheering at swim meets, or heading up to the mountain to ski together in the winter.

We love a home that runs smoothly, and while we’ve built some great systems to keep life organized, we need the right partner to help keep them humming—and make them even better.

For us, a perfect week means walking through the front door in the evening to a calm, well-cared-for home—where dinner is handled, laundry is done, and the everyday mental load feels lighter. Our dream is to spend our evenings truly present with our kids, enjoying each other's company rather than racing to catch up on household chores. If that kind of partnership sounds like a great fit, we’d love to meet you!

Who You Are & What We're Looking For

We are looking for someone special—an experienced, reliable professional who takes genuine pride in what they do and views this role as a true long-term career. Highly self-motivated, you naturally read the room, spot what needs to be done, and dive right in without needing step-by-step direction. You bring a quiet efficiency, organization, and ease to the household, staying ahead of the curve through proactive communication—whether that means sending a quick update, flagging an item, or offering a thoughtful solution before an issue arises.

Warm, easygoing, and engaging, you connect effortlessly with school-age kids in a loving, clear-boundaried way—holding them accountable without rigidity, bringing plenty of fun while maintaining structure. You are comfortable seamlessly integrating into family life, including potential travel, while always maintaining a respectful, professional balance. Tech-savvy and proficient with tools like Notion, you manage your day with confidence, adapt easily to quick email updates during busy workdays, and thrive without micromanagement.

Above all, you are dependable, open to feedback, and deeply invested in becoming a trusted, indispensable partner to this family.

Key Qualities

• Highly self-motivated with a strong sense of ownership and accountability
• Systems-Minded & Highly Organized. A natural organizer who thrives on creating structure, maintaining order, and continuously improving daily household routines and workflows to keep a busy home running seamlessly.
• Proactive and resourceful; anticipates needs and solves problems independently
• Excellent communicator who is professional, direct, and responsive
• Calm, steady, and a resourceful problem solver
• Able to quickly learn the family's routines, prioritize independently, and adapt as daily needs evolve
• Values professionalism, healthy boundaries, and supporting a private family with integrity and discretion

Key Responsibilities:

Family Support

• Supervise school-age children during morning hours and walk them to the bus stop (bus departs at 8:40am)
• Prepare backpacks, clothing, and snacks each morning
• Pack school lunches daily
• Serve as backup childcare when needed (e.g., snow days, sick days, teacher planning days)
• Handle kid-related errands as needed
• Support packing and unpacking for family travel (coordinate with parent for final review)

Household Organization & Maintenance

• Maintain and build upon existing household organization systems
• Perform daily resets to keep the home tidy and prepared for regular housekeeping visits
• Light daily tidying: empty and reload dishwasher, wipe surfaces, vacuum high-traffic areas, daily sweeping
• Manage seasonal clothing, décor, and bedding swaps
• Coordinate donation drop-offs
• Care for indoor plants
• Replace batteries, light bulbs, and smoke detector batteries as needed; keep these items well-stocked and organized

Laundry & Linens

• Wash, fold, and organize laundry
• Change bed linens weekly and rotate towels 1-2 times per week
• Prepare fresh sheets for housekeepers every other week
• Handle ironing, steaming, and special garment care on an as-needed basis
• Maintain a tidy and well-stocked laundry area

Meal Support

• Prepare 2 dinners per week (Mondays and Wednesdays work well for the family)
• Follow straightforward, healthy recipes
• Meals should be either fully prepared or prepped so they can be finished within approximately 20 minutes
• Independently suggest meal options or present a couple of ideas for family approval
• Prep healthy snacks for the household
• Handle grocery shopping and putting groceries away
• Maintain kitchen cleanliness and organization

Inventory & Errands

• Restock pantry, fridge, and household supplies on a regular basis
• Manage household supply lists and subscriptions (Amazon, Costco, Target, etc.)
• Handle returns, dry cleaning drop-off and pick-up, and occasional gift shopping
• Manage mail, packages, and box breakdown

Deep Cleaning & Special Projects

• Coordinate occasional deep-cleaning tasks (fridge, oven, baseboards) and create punch lists for housekeepers, following up to ensure completion
• Maintain entryway and garage organization
• Take on organizational projects in kids' spaces as needed (toys, books, closets)

Vendor & Property Oversight

• Oversee and be present for housekeepers and contractors
• Research and coordinate repair quotes and vendor scheduling
• Manage seasonal property maintenance (window washing, gutter cleaning twice per year, annual roof moss treatment, holiday lighting)
• Maintain outdoor spaces: general tidiness, wipe down patio furniture as needed

How to Apply

Please submit the following to be considered:

• A short intro letter telling us a bit about yourself and why this role is a great fit
• An updated resume
• 3 professional references with contact information

Please note: this role requires a background check.

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