Senior Pharmaceutical Meeting Planner

We are a dedicated team of event professionals who thrive on delivering exceptional experiences and building strong partnerships with our pharmaceutical clients. You'll work in a collaborative environment where your client-focused approach is essential, your problem-solving skills are valued, and you have the autonomy to drive events from conception to successful completion with a commitment to excellence. This is an opportunity to grow your career with a global leader in business travel, working closely with prestigious pharma clients and making a tangible impact through meticulous execution and outstanding service.

What You´ll Do:

• Coordinate pharmaceutical event logistics: Manage operational details of conferences and seminars | Negotiate with suppliers (hotels, catering, audiovisuals) | Optimize budgets while maintaining quality standards.
• Plan transportation and accommodations: Coordinate ground transportation (bus/taxi/private transfer) for attendees and speakers | Manage hotel reservations | Ensure seamless travel experiences.
• Ensure regulatory compliance: Maintain adherence to pharmaceutical industry regulations | Keep compliance documentation | Collaborate with Legal and Compliance teams.
•  Manage stakeholders and communication: Collaborate with Marketing and Sales, departments | Align event objectives | Coordinate with internal teams.
• Resolve operational challenges: Handle last-minute changes | Manage contingencies during event execution | Ensure event continuity.
• Manage administrative and financial processes: Track budgets and event expenses | Process invoices from suppliers and clients | Monitor payments and reconcile accounts | Close out event financials.

What We´re Looking For:

• Minimum 5 years of experience in pharmaceutical event management: Proven track record planning and executing pharma conferences, seminars, and corporate events | Deep understanding of pharmaceutical industry requirements and regulations | Experience managing complex, multi-stakeholder Events.
• Advanced English proficiency: Fluent in English at business level | Ability to communicate effectively with international clients and teams | Strong written and verbal communication skills.
• Fluency in Catalan and Spanish: Native or near-native proficiency in both languages | Ability to manage client communications in local languages.
• Exceptional client-facing and communication skills: Strong interpersonal abilities and professional demeanor | Ability to build and maintain positive client relationships.
• Incident resolution and problem-solving expertise: Proven ability to handle operational challenges and unexpected situations | Quick decision-making under pressure | Proactive approach to preventing and resolving issues.
• On-site presence requirement: Full-time office-based role at client locations throughout the week | Willingness to work occasional holidays when required | Commitment to hands-on event management and direct client interaction.