Vendor Master Data Processor

About the Role

The Vendor Master Data Associate is responsible for maintaining accurate, complete, and timely master data used to support Finance and Procure-to-Pay activities. The role handles the creation, maintenance, and validation of supplier, employee, and other critical master data while coordinating with internal stakeholders and external vendors to ensure information is properly verified and updated in the company's systems.

The position requires strong attention to detail, good communication skills, and the ability to manage data requests accurately within established service-level agreements and business standards.

Key Responsibilities

• Maintain the completeness, accuracy, timeliness, and quality of supplier, employee, and other finance-related master data.
• Create, update, and maintain vendor and other master data records in the appropriate systems based on approved requests.
• Review and validate information and supporting documents before processing master data creation or changes.
• Evaluate submitted data and investigate any incomplete, inconsistent, or potentially inaccurate information.
• Coordinate with internal teams, suppliers, and other stakeholders to obtain missing or additional information required for processing.
• Respond to inquiries and requests received through email, ticketing systems, or other communication channels.
• Perform outgoing calls to suppliers or relevant contacts when verification or additional information is required.
• Support vendor-data verification activities, including confirmation of requested supplier information or changes.
• Process assigned requests and tickets within established service-level agreements and priority guidelines.
• Follow established master-data governance standards, policies, procedures, and internal controls.
• Maintain proper documentation and records of master-data transactions and changes.
• Assist in identifying data-quality issues and recommend opportunities to improve processes and data accuracy.
• Coordinate with Finance, Procurement, Accounts Payable, and other business functions regarding master-data requirements.
• Support reporting, data analysis, and other master-data-related activities as required.
• Perform other related tasks or projects that may be assigned.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Management, or another related field.
• Previous experience in Vendor Master Data, Master Data Management, Accounts Payable, Procure-to-Pay, Procurement, Finance Operations, or Shared Services is preferred.
• Experience working in a Shared Services Center or BPO environment is an advantage.
• Knowledge or experience using SAP, Ariba, or other ERP systems is highly preferred.
• Proficient in Microsoft Office applications, particularly Excel and Outlook.
• Strong attention to detail and ability to maintain a high level of data accuracy.
• Good analytical and problem-solving skills, particularly when reviewing or validating information.
• Good verbal and written English communication skills.
• Comfortable communicating with suppliers and internal stakeholders through email and outbound calls.
• Strong organizational and time-management skills with the ability to manage multiple requests and meet deadlines.
• Customer-oriented and able to work effectively with cross-functional and multicultural teams.
• Able to handle confidential supplier, employee, and financial information appropriately.

Preferred Background

Candidates coming from the following functions would be particularly relevant:

Vendor Master Data | Supplier Master Data | Master Data Management | Accounts Payable | Procure-to-Pay | Procurement Operations | Finance Shared Services | Data Management