Atherton Family Seeks Full Time Estate Manager

Description
Local candidates only: 30 mins commute to Atherton
This is a Hybrid position where most of the work can be done remote but must be able to be on-site within 30 mins.

We are representing a UHNW Atherton family in seeking an exceptional, highly experienced, and self-sufficient Estate Manager to oversee a dynamic household and manage a multi-property portfolio (including a main residence in Atherton and residences in Montana, Florida, Nantucket and several others on the East Coast.

This role requires a proactive problem-solver who takes complete ownership of outcomes. You will handle everything from high-level vendor management and large-scale event production to daily family logistics and calendar optimization. The ideal candidate can anticipate needs, build a plan, communicate and execute.

Experience Requirements

• 5+ years of private estate management and experience working with high-net-worth families with multiple properties

Educational Requirements

College Degree and proficient in Google Suite, Apple IOS systems

Qualifications

• You are entirely self-sufficient. You know how to assess a situation, build an execution plan, and deliver results without requiring micro-management
• You know exactly what questions to ask and when to ask them to ensure total alignment with the family’s preferences
• Ability to manage bi-coastal property logistics efficiently. Able to travel if needed
• You remain calm under pressure, pivot quickly when plans change, and resourcefully handle unexpected household or logistical issues
• A hands-on manager who thrives both behind a computer managing logistics and on the ground executing events and checking property details
• Able to seamlessly manage a household which includes two principals and their 5 adult children when they visit and stay at multiple residences.

Responsibilities

• Manage and communicate with other existing property management to ensure the readiness of other estates prior to family's arrival (ensuring HVAC/AC systems, vehicles, garage doors, and provisioning are fully operational).
• Source competitive quotes, manage estimates, and oversee vendors for upcoming house projects. E.g. roof cleaning and estate maintenance. Set up and facilitate contractor meetings.
• Stay ahead of automotive needs, scheduling routine and ensuring all vehicles are running smoothly
• Lead the planning and execution of large on-site gatherings (e.g., a 60-person round-table event), including sourcing and managing high-end caterers, designing menu options, and arranging rentals (tables, chairs, linens).
• Coordinate smaller dinner parties from guest list management to full catering and service execution
• Maintain and synchronize the master family calendar, ensuring seamless coordination of personal appointments (e.g., medical/eye appointments), sports schedules, and travel
• Coordinate travel logistics including private plane bookings, managing multiple schedules and securing hotel reservations and transportation if needed
• Oversee premium daily tasks (e.g., high-end wardrobe/suit pickup in SF) and arrange trusted, high-quality care for the family dog during travel periods