Events Manager I, College Events Services

Are you a current Aims Employee, Temporary Worker? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

Are you a current Aims Student? If so, to help avoid future access issues, please apply through your Workday account using the Aims Jobs app on your Workday home page. 

Are you both an Employee and a Student? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

For assistance, please contact the recruitment team at 970-378-3720.

Minimum Hiring Annual Salary:

$52,612.00

Maximum Hiring Annual Salary:

$56,821.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

Job Description:

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position.

The Events Manager acts as the lead planner and primary point of contact for assigned events within the College Events Services (CES) Department. Reporting to the Executive Director, College Events, this role oversees the consultation, planning, coordination, and on-site execution of events that advance the College's academic mission, the student experience, and community engagement.

Operating within a centralized, full-service model that integrates Event Management, Food Services, and Logistics, the Events Manager uses the College's Event Management System (EMS) to oversee intake, scheduling, approvals, communications, and reporting. This role ensures smooth cross-functional coordination, consistent service standards, fiscal accountability, and compliance with institutional policies. The Events Manager plays a critical role in delivering safe, high-quality events that reflect the College's mission for both internal and approved external clients.

This is a two-year temporary position, with possible renewal in July 2028

Event Planning, Intake & Client Management: 45%

• Serve as the primary point of contact and assigned Event Manager for a portfolio of internal and external events.
• Manage all event requests through the Event Management System (EMS), ensuring accurate intake, documentation, approvals, and workflow routing.
• Conduct client consultations to define event scope, objectives, budget parameters, risk level, and service needs.
• Develop detailed timelines, production schedules, and run-of-show documents.
• Coordinate space reservations and venue logistics through the centralized scheduling system.
• Advise clients on policies, lead times, service levels, and EMS submission protocols.
• Manage client coordination, contracts, and service agreements, maintaining documentation within the EMS.
• Participate in ongoing training and continuous improvement initiatives related to EMS functionality, documentation standards, and cross-functional workflows.
• Ability to collaborate and build positive working relationships with faculty, students, and the general public.

Cross-Functional Coordination & Execution: 35%

• Initiate and manage service requests for Food Services and Logistics through EMS workflows.
• Collaborate with Food Services on catering timelines, dietary accommodations, and service execution.
• Partner with Logistics to confirm room layouts, equipment needs, setup/teardown schedules, and material transport.
• Coordinate with Campus Safety & Security on event risk assessments, staffing plans, crowd management, and required approvals.
• Collaborate with Marketing & Communications to align event branding, messaging, and promotional timelines.
• Ensure promotional milestones and key communications details are reflected in the EMS.
• Lead cross-functional planning meetings for complex or high-impact events. • Serve as the on-site lead during event execution, overseeing setup, service flow, program timing, vendor coordination, and real time issue resolution.
• Ensure proper event teardown, space reset, and documentation of outcomes or incidents within the EMS.

Systems, Reporting, Compliance & Continuous Improvement: 10%

• Maintain accurate, complete, and audit-ready event records in the Event Management System.
• Ensure required documentation—contracts, insurance certificates, permits, security approvals, alcohol permissions, and ADA accommodations—is properly recorded and stored within the EMS.
• Monitor compliance with fire code, occupancy limits, alcohol service policies, institutional risk management standards, and applicable regulations through EMS workflows and documentation controls.
• Utilize tiered review and approval processes within the EMS to ensure events receive appropriate oversight.
• Monitor dashboards, shared calendars, and automated workflows to ensure timely approvals and service coordination.
• Distribute and track client feedback surveys through the EMS.
• Conduct post-event debriefs for complex events and identify process and compliance improvements.

Budget Management & Financial Accountability: 5%

• Assist in monitoring expenses to ensure events are delivered on time and within approved budgets.
• Coordinate deposits, invoicing, contract payments, and financial reconciliation for external clients in alignment with established pricing models and contract terms.

Other Duties as Assigned: 5%

Minimum Qualifications:

• Associate's Degree in Event Management, Hospitality, Communications, Business Administration, or other related fields or related experience; plus, three (3) years of experience in events planning, conference services, hospitality, coordination, or other related field; or an equivalent combination of education and/or work experience.
• Demonstrated experience using event management software or centralized scheduling systems.
• Experience managing multiple events simultaneously in a structured, deadline-driven environment.
• Ability to work evenings and weekends as required by event schedules.

REQUIRED DOCUMENTS:

• Cover Letter
• Resume

Preferred Qualifications:

• Bachelor's Degree in Event Management, Hospitality, Communications, Business Administration, or other related fields or related experience.
• Experience in higher education or institutional event environments.
• Familiarity with integrated event management platforms and catering/inventory software (e.g., Smartsheet, Toast, or similar systems).
• Knowledge of event risk management and compliance standards.
• Budget experience
• Problem solving skills

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section.  If there are missing documents, your incomplete application will not be considered. Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

For information on our hiring practices, please visit our resource page: https://www.aims.edu/departments/human-resources/hiring-process.

Aims Community College is an equal opportunity employer.  Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status.  All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

To be considered, please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.